ADMINISTRATIVE COORDINATOR - Kline Galland : Job Details

Job DetailsJob Location Seattle, WA Position Type Full Time Salary Range $31.25 - $36.00 Hourly Description The Administrative Coordinator (AC) plays a vital role in supporting the Philanthropy Team by managing the department's administrative and database systems.Astrong working knowledge of Raiser's Edge or similar fund development databasesis essential, as this role centers around donor data management, gift processing, reporting, and event coordination. This position is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and enjoys juggling multiple projects. The AC will handle donor data, track pledges, generate revenue reports, manage correspondence, and coordinate donor events. A customer service mindset is essential, as the role involves frequent interaction with donors, board members, residents, and vendors. Key Responsibilities Database Management & Gift Processing • Maintain and update donor records in Raiser's Edge. • Process gifts, pledges, and matching donations accurately. • Generate revenue reports and complex queries to support fundraising goals. • Coordinate donor mailings and year-end summaries. • Reconcile accounts with Finance and ensure timely data imports. • Monitor obituaries and social media to keep donor data current. • Track in-kind contributions and maintain data integrity. Administrative Support • Schedule donor and committee meetings; prepare meeting materials. • Draft and send personalized thank-you letters within 48 hours of gift receipt. • Conduct donor research and manage departmental files. • Liaise with Finance and IT departments; manage vendor relationships and invoices. • Maintain departmental budget and ensure accurate coding. • Oversee the Memorial/Tribute Card Program and send monthly birthday cards to key stakeholders. Event Management • Coordinate logistics for donor events, tours, and luncheons. • Manage invitations, seating charts, contracts, and vendor communications. • Ensure compliance with continuing education event regulations. • Submit and track internal event requests. Qualifications Qualifications Education & Experience • Bachelor's degree or equivalent experience. • 5-7 years supporting senior-level executives preferred. • Experience in communications or fund development is a plus. Skills & Competencies • Highly organized, self-motivated, and deadline-driven. • Strong problem-solving and analytical skills. • Excellent written and verbal communication. • Professional, patient, and friendly demeanor. • Ability to manage multiple tasks and prioritize effectively. • High ethical standards and discretion with confidential information. Technical Proficiency • Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive). • Experience with Raiser's Edge or similar fund development databases. • Familiarity with Stripe, Zoom, Microsoft Teams, and basic website tools (WordPress a plus). If you're interested in applying, please include a cover letter along with your resume.We'd love to learn more about your experience, motivation, and what makes you a great fit for this role. Why Join Us? At Kline Galland, you'll be part of a mission-driven team that values compassion, integrity, and excellence. This role offers the opportunity to make a meaningful impact in the lives of our residents and donors while growing professionally in a supportive environment.