Administrative Coordinator - Entergy : Job Details

Job Title: Administrative Coordinator

Work Place Flexibility: Onsite

Legal Entity: Entergy Operations, Inc.-EOI

***This position will be filled as a Coordinator-Admin I, II, III, or IV depending on skills and qualifications***

** Candidate must be SASS Test Recommended **

Job Summary / Purpose

This role serves as a vital support to department management and staff, managing various administrative functions and ensuring smooth operations within the department. The key responsibilities include:

• Scheduling appointments and maintaining the calendar
• Coordinating incoming mail and managing correspondence
• Making travel arrangements and organizing meetings
• Creating and tracking reports and presentations using advanced software for word processing, graphics, and spreadsheets
• Assisting in special projects and maintaining functionally related records

Job Duties and Responsibilities

• Provide comprehensive secretarial and administrative support to the department manager.
• Manage calendar, schedule events, travel arrangements, expense accounts, departmental meetings, and arrange conference calls.
• Prepare documents, spreadsheets, presentations, and interoffice correspondence with minimal direction.
• Oversee administrative affairs of the department including invoice processing, supply procurement, and training records.
• Handle multiple assignments efficiently, meet deadlines, and maintain confidentiality of departmental matters.
• Proactively communicate with managers/supervisors regarding work issues.

Minimum Requirements: Education

Typically requires vocational training, apprenticeships, or equivalent experience in a related field (a four-year degree is not typically required).

Minimum Requirements: Experience

Coordinator-Admin I: 0-2 years of experience

Coordinator-Admin II: 2-4 years of experience

Coordinator-Admin III: 4-6 years of experience

Coordinator-Admin IV: 6+ years of experience

Minimum Knowledge, Skills and Abilities

• Ability to effectively manage multiple high-priority tasks while meeting deadlines.
• Highly organized, able to juggle many tasks at once without becoming overwhelmed.
• Flexible and proactive with strong attention to detail in a fast-paced environment.
• Excellent interpersonal and communication skills.
• Capability to build successful relationships with colleagues and external stakeholders.
• Strong calendar management skills.
• Proficient in MS Office (Word, Excel, Outlook, and PowerPoint).

Minimum Requirements: Certifications / Licenses

Must be EEI SASS test recommended.

Primary Location: Port Gibson, Mississippi

Job Function: All Other Jobs

FLSA Status: Nonexempt

Relocation Option: No Relocation Offered

Union description/code: GGNS-Admin-IBEW Local 605

Number of Openings: 1

Req ID: 119175

Travel Percentage: Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets.

EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state, and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please provide your name, contact number, the accommodation requested, and the requisition number.

Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company.

Entergy Pay Transparency Policy Statement: The Entergy System of Companies will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, or (c) consistent with the Company's legal duty to furnish information.

EEI Testing: One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, it is strongly recommended to review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will provide critical information on the test such as the time allocated and number of questions. The actual test is timed; hence, it is advisable to practice timing yourself while doing the practice tests.

WORKING CONDITIONS: As a provider of essential services, Entergy expects its employees to be available to work additional hours, in alternate locations, and/or perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.