Administrative Coordinator I - Texas A&M University System : Job Details

Works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. Responsibilities include:

• Serving as an information resource and providing administrative support on departmental processes/initiatives, specifically support for undergraduate and graduate teaching programs. This includes being a resource for teaching platforms (e.g., Canvas, Orca, Compass, Howdy), organizing awards banquets, maintaining and developing content for websites, and supporting distance education and continuing education courses.
• Recruiting and organizing recruiting events for undergraduate and graduate programs. This may include developing or helping to develop resources, assistance with social media campaigns, organizing recruiting events (faculty, departmental, college, and university), coordinating with high schools, hosting prospective students, and coordinating faculty, staff, and students to help.
• Serving as front-line individual to receive telephone calls, emails, visitors, mail, etc. and field questions to appropriate individuals.
• Organizing meetings for administrators as needed, primarily for teaching efforts. Setting up meeting venues and online options. Taking notes and following up on action items for meetings.
• Content creation for social networks. Developing and managing engaging content for the department's social media channels, fostering community engagement and promoting departmental activities. Adherence to guidelines from Texas A&M University and Texas A&M AgriLife Marketing and Communications.
• May supervise student workers.
• Other jobs as assigned.

Required Education and Experience: Bachelor's degree or equivalent combination of education and experience. Two years of related experience.

Preferred Experience: Four years of related experience.

Required Knowledge, Skills and Abilities:

• Ability to develop and maintain websites (basic level) or willingness to learn.
• Ability to use Canvas or willingness to learn.
• Ability to use Outlook (e.g., calendar invites, scheduling polls, emails, etc), scheduling polls (e.g., When2Meet, Doodle Poll, etc.), Microsoft Office (e.g., Word, Excel, and PowerPoint).
• Ability to multitask and work as a team with others.
• Good verbal and written communication skills.
• Ability to travel overnight when required.

Preferred Knowledge, Skills and Abilities:

• Knowledge of academic programs and general knowledge of career opportunities and courses offered in the department.
• Knowledge of distance education logistics (or ability to quickly learn) to provide support to faculty developing and conducting courses (e.g., recording, proctoring, Canvas setup, online vs distance sections, etc.).

Please attach to your completed application:

• Resume
• List of references with email and day time phone numbers.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.