Administrative Coordinator I - Texas A&M University-Texarkana : Job Details

Under general supervision, this position provides comprehensive administrative support for the Division of Student Life. The role requires discretion, independent judgment, and a strong sense of initiative in managing office operations, supporting departmental functions, and serving as a key resource for students, staff, and student organizations.

Salary information: The expected salary for this position is $43,888.00 annually.

Essential Duties & Responsibilities:

• Serves as the Office Manager for Student Life, ensuring smooth daily operations and administrative efficiency.
• Develops, implements, and monitors office procedures to maintain compliance and enhance productivity.
• Provides front-line support, greets students, guests, and callers; manages messages and appointments.
• Coordinates schedules, meetings, travel arrangements, and itineraries for the Vice President of Student Life and, occasionally, for direct reports.
• Attends meetings, takes notes, and represents the supervisor when needed; reviews and prepares documents for executive-level review.
• Prepares and routes contracts, DocuSign forms, and travel documents to support departmental needs.
• Assists with the recruitment, scheduling, and supervision of Student Life student workers.
• Uses FAMIS/Canopy to manage, reconcile, and monitor departmental and student organization accounts.
• Maintains and monitors office supply inventory, equipment, and physical files, processes requisitions and year-end inventory.
• Assists departments within Student Life (e.g., Student Engagement, Counseling Services, Residence Life) in developing and coordinating programs.
• Coordinates special events, meetings, and seminars; may provide on-site event support.
• Prepares reports, project summaries, and sensitive correspondence; analyzes information and offers recommendations.
• Develops, applies, and interprets administrative policies and procedures; researches and responds to policy-related inquiries.
• Monitors campus bulletin boards and communicates with clubs regarding updates or maintenance needs.
• Assists with departmental social media and communication efforts, including content creation, updates, and coordination of announcements and event promotions across platforms.
• Works flexible hours, including evenings and weekends, to support programs and student needs.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Knowledge, Skills & Abilities:

Minimum Qualifications:

• Bachelor's degree or equivalent combination of education and experience
• Two (2) years of related experience
• Knowledge of word processing, spreadsheet, database, and presentation applications
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills
• Planning and organization skills

Preferred Qualifications:

• Three or more years related experience
• Higher education/state agency experience
• Experience with student activities, event planning, student organizations and/or food pantry.

Other Requirements:

• Ability to organize and set priorities, meet deadlines, maintain records, pay strict attention to detail and prepare reports
• Strong organizational, communication, and interpersonal skills
• Ability to manage multiple priorities, work independently, and collaborate across departments
• Demonstrated excellence in customer service
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and database systems
• Ability to maintain confidentiality
• Ability to foster a positive and collaborative work environment
• Excellent knowledge in business communications, office procedures and proofing skills.

Supervision of Personnel: This position generally does not supervise employees.

Open until filled. To apply: Upload your cover letter, resume, and 3 professional reference's contact information with one reference being a supervisor/manager in the questionnaire section of your application.

Please remember once you submit your application you will not be able to revise or upload any documents. If you have any questions about uploading or a revision to your application, you may contact [email protected].

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.