Administrative Asst 3 4P/271 - 4P Consulting : Job Details

Administrative Assistant - (Part-Time) Location: Birmingham, ALClient- Alabama PowerContract- 1 YearWork Schedule: 20-30 hours/week Position Summary: We are seeking a proactive and detail-oriented Administrative Assistant to support the Strategic Initiatives & Events team. This role involves managing a variety of administrative and logistical functions including scheduling, travel arrangements, event support, and day-to-day office coordination. The ideal candidate is a self-starter, capable of operating independently, managing multiple priorities, and contributing to a fast-paced and collaborative team environment. Key Responsibilities:

• Provide administrative support to a team of five, including:
  • Processing expense reports and timekeeping entries.
  • Scheduling and coordinating internal and external meetings.
• Make travel arrangements and prepare related documentation as needed.
• Order, stock, and maintain breakroom, conference room, and office supplies.
• Sort and distribute mail to team members on a regular basis.
• Assist in the planning and execution of internal and external events:
  • Provide logistical and operational support.
  • Organize promotional materials (e.g., moving/sorting boxes, using step ladders).
• Learn and support the use of the event registration system:
  • Create basic event websites.
  • Monitor registrations and pull basic reports.
  • Respond to participant questions and troubleshoot issues.

Qualifications:

• Technical Proficiency:
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, etc.)
  • Familiarity with Oracle systems preferred.
• Skills & Attributes:
  • Strong written and verbal communication; attention to grammar, punctuation, and spelling is essential.
  • Ability to manage multiple tasks in a high-volume, fast-paced environment.
  • Demonstrates discretion in handling sensitive and confidential information.
  • Strong organizational and time management abilities.
  • Self-motivated, resourceful, and dependable with a team-oriented mindset.
  • Proactive in anticipating team needs and addressing them effectively.

Work Environment:

• Primarily office-based with a hybrid work arrangement.
• Must be able to lift and move boxes, use step ladders, and perform physical tasks related to event setup and material organization.
• Must be comfortable communicating via multiple channels, including in-person, phone, email, text, and Microsoft Teams.