Administrative Associate III- Travel and Operations Associate - Sam Houston State University : Job Details

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Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.

Requisition 202500216S Title Administrative Associate III- Travel and Operations Associate FLSA status Non-Exempt Hiring Salary

This position is a pay grade 7. Please see Pay Grade Table at:

Occupational Category Technical/Para-Professional Department Office of the Dean - College of Education Division Division of Academic Affairs Open Date 07/15/2025 Open Until Filled Yes Educational and Experience Requirement

Associates degree in related field. Four years relevant administrative assistant experience or experience in a related field. Experience with university travel and/or procurement procedures and processes preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Performs complex travel and disbursement administrative assistant duties for the College of Education in support of instructional and academic departments.

Primary Responsibilities

Performs complex travel and disbursement administrative associate duties for the College of Education. Provides departmental or University information to students, departments, and staff. Provides support and training to departments for travel and operations activities. Processes and tracks all college-wide travel pre-approval and expense reports. Works directly with Senior Director of Strategic Operations and Projects to review, revise, and interpret procedures for the College of Education regarding travel functions. Holds trainings as needed for departments, faculty, staff, and students related to travel activities. Compiles, tracks, reconciles and reviews data and reports related to travel and procurement including tracking of multiple funding sources. May attend and/or lead internal and external meetings. Prepares, reviews, revises and distributes documents and correspondence. Reviews, revises, and interprets policies and procedures. Supervision of student assistant(s). May assist with other administrative functions, such as inventory control, events and purchasing. Performs other related duties as assigned.

Other Specifications

Requires detailed knowledge of university infrastructure, policies, and procedures. Requires thorough knowledge of office and university systems. Must have the ability to solve operational problems and make suggestions for process improvement. Requires the ability to communicate in an effective and timely manner with faculty, staff, and students. Knowledge of university administrative travel functions preferred. Must be able to handle multiple projects at one time and prioritize effectively.

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