Administrative Associate 2 - Minnesota Jobs : Job Details

This position supports the Metro Minnesota Council on Graduate Medical Education (MMCGME), a consortium of 15 teaching institutions in the Minneapolis/St. Paul Metro and Greater Minnesota region. Our mission is to meet community needs for physicians by advancing high-quality graduate medical education (GME) through centralized information systems, uniform processes, core curricula, and shared policies. The Administrative Associate provides advanced professional and administrative leadership in GME operations, regulatory reporting, communications, and stakeholder engagement to promote excellence across Minnesota's teaching hospitals and the University of Minnesota Medical School.

The position requires knowledge and experience in own discipline; still acquiring higher level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives some guidance and direction.

These examples do not include all possible responsibilities in this work and do not limit the assignment of related responsibilities in any position of this class.

Required Qualifications: BA/BS degree with at least two years of experience or a combination of related education and work experience to equal six years. Minimum three years of experience in undergraduate medical education or graduate medical education. Working knowledge of New Innovations Residency Management Suite (RMS) software and the MMCGME infrastructure. Demonstrated experience with process improvement, detailed coordination, and project oversight. Ability to work effectively in a remote work setting with independent judgement and discretion. Strong interpersonal and customer service skills in a fast-paced, high-volume setting. Demonstrated resourcefulness in identifying errors and solving problems. Experience in event planning. Strong written and oral communication skills with experience in training and delivering presentations. Advanced proficiency in Microsoft Word, Excel, PowerPoint, and survey tools (e.g., Qualtrics).

Preferred Qualifications: Proven ability to build and maintain collaborative relationships with diverse stakeholders at all organizational levels. Ability to adapt to change, prioritize multiple tasks, and remain proactive. Self-motivated, strategic thinker, and proactive problem solver. Flexible and professional in dynamic and changing workflows. Experience contributing to institutional compliance, reporting accuracy, and operational integrity.

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery. The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations. Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.

Pay Range: $31.25-$33.65 per hour ($65,000-$70,000 annualized); depending on education/qualifications/experience Time Appointment Category: 100% Appointment Work Location: Hybrid; 90% remote Position Type:Civil-Service & Non-Faculty Labor Represented Staff Please visit the Office of Human Resources website for more information regarding benefit eligibility. The University offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your My Job Applications page and uploading documents in the My Cover Letters and Attachments section.

To request an accommodation during the application process, please e-mail [email protected] or call (612) ###-####.