Administrative Associate 1 - Minnesota Jobs : Job Details

The University of Minnesota's Facilities Management (FM) department is responsible for the physical assets of the University to provide a safe, reliable and welcoming campus for learning and discovery. We ensure a quality environment for students, faculty, staff and visitors in support of the University's mission of teaching, research and outreach. U-Construction is a department within FM and serves as the University's in-house design/build unit that manages mid-sized construction projects on the Twin Cities campus. The work volume is approximately $20 Million annually with individual projects generally in the range from $25K-$250K. In addition to managing project work, U-Construction is the liaison between building trade unions and the University for routine, operational matters. This position is responsible for implementing and managing assigned administrative programs for Facilities Management U Construction umbrella of seven departments and works closely with and reports to the Assistant Director for U Construction. The person in this position will help to ensure the efficient and effective operation of the department.

Responsibilities:

• Operations Program Coordination & Delivery (40%)
• Financial Support (20%)
• Operations (15%)
• Administrative Support (25%)

Work Environment:

Work is performed in an office setting.

Qualifications:

Minimum Qualifications:

• BA/BS or a combination of related education and work experience to equal four years; experience in applying knowledge and skill to a recurring task or activity with emphasis typically on precision and timeliness of execution
• Advanced skills in the use of MS Office Suite, Google Suite
• Experience working with confidential and sensitive information is required

Preferred Qualifications:

• Working knowledge of asset management
• Familiarity with construction processes, assets, and service delivery
• Experience with an EAM system
• Experience with GIS
• Experience with Smartsheet and project management software
• Experience with Excel - formulas, data parsing, pivot tables
• Knowledge of state reporting guidelines for hazardous materials

Knowledge, Skills & Abilities:

Knowledge and skill in materials procurement, accuracy, attention to detail, critical thinking skills in managing and analyzing data, handling time-sensitive information, excellent verbal and written skills; proven customer service orientation with the ability to communicate with a diverse population, organization and time management skills with ability to prioritize tasks to meet deadlines, experience overseeing complex administrative programs and projects from beginning to completion, ability to maintain confidentiality, follow data security and privacy policies, ability to develop, maintain, and oversee electronic filing systems, ability to create/apply tools to increase efficiency and/or enhance operations, ability to work both independently making complex decisions and as a team player.

Pay and Benefits:

Pay Range: $65,000-$80,000 annually; depending on education/qualifications/experience

Time Appointment Category: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

The University offers a comprehensive benefits package that includes competitive wages, paid holidays, and generous time off, continuous learning opportunities through professional training and degree-seeking programs, low-cost medical, dental, and pharmacy plans, healthcare and dependent care flexible spending accounts, university HSA contributions, disability and employer-paid life insurance, employee wellbeing program, excellent retirement plans with employer contribution, public service loan forgiveness (PSLF) opportunity, financial counseling services, employee assistance program with eight sessions of counseling at no cost, employee transit pass with free or reduced rates in the Twin Cities metro area.

How To Apply:

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your My Job Applications page and uploading documents in the My Cover Letters and Attachments section. To request an accommodation during the application process, please e-mail [email protected] or call (612) ###-####.

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the...