ADMINISTRATIVE ASSISTANT - TRANSPORTATION - Alabama State Department of Education : Job Details

The Administrative Assistant assists and relieves the administrative staff of paperwork and other assigned duties so that he/she may devote maximum attention to the responsibilities of their departments and their administrative duties. The Administrative Assistant provides office and clerical support to assist with the efficient operations of the school district.

Duties and Responsibilities include:

• Ability to utilize applicable purchasing and other relevant district platforms and software systems.
• Perform a variety of office administrative tasks in relieving a supervisor of important details.
• Compose and prepares correspondence for signature; disseminates definitive information; prepares and types periodic and special reports.
• Serve as an intermediary between supervisor and other officials, students, parents, business or the general public, gather data, supplies information; explains policies and procedures; assists in solving complex problems at the procedural level.
• Maintain office files/records.
• Schedule meetings and conferences and completes details relating to meetings; attends meetings and take and transcribes minutes; prepares reports and summaries.
• Keep appointments calendar; keeps supervisor informed of important administrative matters and sees that appointments are kept.
• Maintain customer confidence and protects operations by keeping information confidential.
• Maintain technical knowledge by attending educational workshops, and reading secretarial publications.
• Book meeting rooms and conference facilities.
• Must have the ability to make people feel at ease by being gracious and welcoming or able to smooth the ruffled composition of someone waiting on assistance.
• Perform other duties as assigned.

Qualifications include:

• Any combination of education and experience equivalent of graduation from high school and experience in general administrative support and clerical work.
• Prior experience in a procurement preferred.
• Associates degree preferred or three (3) years of experience in general administrative work or support.
• *SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE.

Application Requirements include:

• Completed Application (HireTrue)
• Resume (Uploaded to Application)
• Three (3) returned References (HireTrue)
• *PLEASE ENSURE ALL INFORMATION IS CURRENT WITHIN A 6 MONTH PERIOD*

Physical Requirements include:

Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.

Revised: May 2025

All candidates must submit to a background check. Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.