Administrative Assistant to Parent Engagement - Deerfield Academy : Job Details

General Summary Reporting to the Director of Parent Engagement, the Administrative Assistant to Parent Engagement provides comprehensive administrative support to the parent program. Primary Duties and Responsibilities:

• Generate database reports and extracts in order to provide current information on the status of current parents, past parents, and grandparents, as well as their giving history
• Track gift, cultivation, and solicitation activity; run donor reports and lists to assist in strategy decisions for Parent Engagement
• Assist with parent and grandparent general appeals, building data sets with appropriate parameters
• Assist in the preparation, organization, and coordination of on and off campus meetings
• Maintain a yearly meetings/mailings/production calendar for Parent Engagement and synchronize with Advancement calendar
• Promptly respond to parent, grandparent, and parent volunteer inquiries and requests for information via phone, mail, or e-mail
• Format, proofread, and edit correspondence, reports, meeting notes, spreadsheets, and other material
• Assist in maintaining adequate supplies for those materials crucial to the mailings from the Director of Parent Engagement
• Maintain positive relationships with volunteers, prospects, and donors
• In collaboration with other Advancement Administrative Assistants, provide support to the Leadership Gift program as requested.
• Other duties as assigned

Job Specifications

• Associates Degree or equivalent experience required
• 3-5 years of experience in an administrative role
• Excellent office and computer skills, including database extractions
• Proficiency with MS Office Suite, data entry, and with integrated databases
• Excellent oral and written communication skills
• Excellent organization, interpersonal, and proofreading skills
• Ability to prioritize and handle multiple tasks under deadline pressure
• Exceptional attention to detail
• Sensitivity to highly confidential information
• Demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community
• Ability to work independently and take initiative in a fast-paced environment

Physical Job Demands

• Close visual acuity to analyze data and figures and to view a computer terminal
• Ability to sustain substantial movements of the wrist, hands, and/or fingers
• Ability to occasionally lift, carry, push, pull, or otherwise move objects up to 10 lbs
• Ability to occasionally stoop, kneel, or reach

Working Conditions The worker is mainly in an office environment, and not substantially exposed to adverse environmental conditions. Disclaimer The above job description is intended to describe the general nature and level of work being performed by employees assigned to this classification. This job description is not intended to be construed as a comprehensive list of all responsibilities, duties, and skills required of personnel so classified. It is expected that job duties and responsibilities will develop over time commensurate with performance. Special Instructions for Applicants Application materials must include:

• A cover letter summarizing interests and qualifications
• A complete resume or curriculum vitae

**SIGN-ON BONUS**The successful candidate will receive a $1,000 sign-on bonus ($500 paid at time of hire and $500 paid at the end of 90 days of employment. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.