Administrative Assistant, STEM EDGE Grant - Pueblo Community College : Job Details

Salary: See Position Description Location : Pueblo, CO Job Type: Administrative, Professional and Technical Job Number: 201###-####25 Division: Arts & Sciences Department: STEM Career & Technical Education Opening Date: 09/15/2025 Closing Date: Continuous Description Department Purpose The STEM program promotes awareness of and student achievement in Science, Technology, Engineering and Math through the development of lifelong learning skills, a strong work ethic, and critical thinking. Position Summary The Administrative Assistant provides office support and logistical project coordination for the STEM EDGE Grant. The Assistant also provides administrative support for grant programming, database updates, and connecting students with resources on campus and in the community. In accordance with Colorado Revised Statutes 24-50-135, this position has been exempted from the State Personnel System. Salary is $43,200-60,480 depending on experience and education. This is a grant-funded position. PERA retirees are not eligible for this position other than as an interim and only within the workday provisions established by PERA. Job Duties Essential Job Functions

• Compiles and records expenditures for the STEM EDGE Title III Grant.
• Creates and maintains financial databases and dashboards for presentation to College, Grant Steering Committee, and other stakeholders.
• Maintains accurate up-to-date grant data and is collected and readily available for timely submission of the Annual Performance Report to the U.S. Department of Education.
• Collects and reviews data to analyze program evaluation documentation for grant activities, services, and events.
• Generates data, queries, and graphs utilizing Navigate and Microsoft Excel to measure program progress.
• Works closely with PCC Institutional Research staff to create real-time data to ensure proactive decision making in all facets of the STEM EDGE Title III Grant.
• Provides administrative assistance support to STEM EDGE Title III Project Director, to include administrative duties, data input, technical assistance and support, travel arrangements, and other duties as assigned.
• Orders and maintains office supplies for the STEM EDGE Title III Grant Director and grant office staff.
• Serves as administrative support to STEM EDGE related meetings, taking minutes and transcribing, as needed.
• Uses procurement card for grant purchases and reconciles charges monthly using appropriate fund allocations.
• Schedules travel arrangements, car rental and hotel accommodations for the STEM EDGE Title III Grant and grant funded personnel, as requested.
• Assists in the organization of travel and event planning for grant projects including professional development opportunities for campus faculty and staff.

Additional Functions

• Works independently with little supervision or as part of a team.
• Communicates effectively with students, colleagues, and others.
• Interacts professionally and respectfully with students, colleagues, and others.
• Assesses individual and department work processes and recommends improvements.
• Complies with State Fiscal Rules, State Board policies, System and College protocols, and departmental procedures.
• Obtains and maintains proficiency with required systems and equipment.
• Maintains confidentiality of student and employee information as required.
• Completes all required compliance training within the established timeline.
• Serves on committees and other groups as assigned.

This list of functions is not exhaustive, and other functions may be added at the discretion of Pueblo Community College or the employee's supervisor. Permanently added tasks are evaluated by Human Resources for potential position reclassification and compensation adjustment. PCC offers job function modifications consistent with providing reasonable accommodation when requested from Human Resources. Minimum Qualifications Education

• Bachelor's degree from a regionally accredited institution or an Associate's degree with two or more years of relevant professional experience.

Experience

• At least 2 years of experience in general clerical, administrative, or office management.
• Professional experience in databases, data analysis, and/or budget management.

Knowledge, Skills, Abilities

• Knowledge of laws, accreditation standards, and best practices pertaining to Federal grant administration, accounting, and/or budget management.
• Proficiency with Microsoft Office; working knowledge of Ellucian Banner
• Able to lift 15 pounds.
• Able to read and communicate in English.
• Mobility around campus.

Schedule

• Weekdays (State business hours are Monday-Friday, 8:00am - 5:00pm)
• Infrequent weekend and/or evening hours may be required

Pueblo Community College embraces continuous improvement and has adopted it as its culture and as a necessary part of every job. Our job descriptions incorporate and utilize the principles and tools of continuous improvement found in the Higher Learning Commission (HLC) Open Pathways model. The Open Pathways is unique in that its improvement component, the Quality Initiative, affords institutions the opportunity to pursue improvement projects that meet their current needs and aspirations. Benefits Your total compensation goes well beyond the number on your paycheck. Pueblo Community College provides generous leave, health plans and retirement contributions that add to your bottom line. While many of our benefits are listed here, eligibility for these benefits vary and may be based on hours worked and position. Pueblo Community College, as a member of the Colorado Community College System, offers a wide variety of comprehensive and rich benefit programs. Some benefits offered are: Health Benefits - Medical - Dental - Vision Retirement Savings - Employer Sponsored Plans - Individual Supplemental Plans Flexible Spending AccountsHealth Savings Account (HSA)Life Insurance Disability Coverage Annual and Sick LeavePaid HolidaysTuition Reimbursement More detailed information on the benefits we offer are available on our 01 I am able to work without sponsorship or transfer of a Visa.

• Yes
• No

02 Do you have two or more years of general clerical, administrative or office experience?

• Yes
• No

03 Do you have a bachelor's degree from a regionally accredited institution or an associate's degree with at least two years of professional experience in a related field?

• Yes
• No

Required Question