Administrative Assistant, School of Undergraduate Studies - LINCOLN MEMORIAL UNIVERSITY : Job Details

Position Details Position Information Position Title Administrative Assistant, School of Undergraduate Studies Department School of Math & Science Position Category Staff Full Time Job Description The Administrative Assistant for the School of Undergraduate Studies in Lincoln Memorial University's College of Mathematics, Sciences, and Health Professions reports to the Executive Dean and works closely with the Assistant Dean, Department Chairs, and staff to support the daily operations of the School of Undergraduate Studies. This role includes routine office tasks, processing documents, routing forms for signatures, purchasing, organizing files, and maintaining records. The position also involves working with students, other university offices, handling confidential materials, event planning, answering questions from prospective students and the public, and solving problems as they arise Required Qualifications High school diploma Preferred Qualifications At least one year of college experience as a student or employee; *Previous administrative office experience; *Knowledge of STEM programs Physical DemandsCampus Harrogate Job Duty Job Duty assist the Assistant Dean of Undergraduate studies in carrying out the work to which he/she is appointed Job Duty coordinate departmental activities for Mathematics and Sciences Programs Job Duty promote understanding of university requirements for faculty, staff, and students within the school s programs, and coordinate services between the programs Job Duty assist with establishing effective office organizational and management procedures in accordance with University policies Job Duty maintain records, reports, and other documents that support the Southern Association of Colleges and Schools (SACSCOC) Criteria for Accreditation and standards and guidelines for individual program approval/accreditation Job Duty promote effective fiscal management Job Duty maintain accurate and accountable records Job Duty establish/maintain program, departmental, and school documents and reports Job Duty assist with course/room scheduling as needed Job Duty organize and assist in data collection/storage for the school Job Duty coordinate annual inventory reports for the school Job Duty supervise student workers Job Duty perform general office duties of word processing, filing, scheduling appointments Job Duty collect data for files, duplication, distribution of mail, maintain adequate inventory of supplies Job Duty assist in the completion of required institutional and program budgeting, assessment, and strategic planning reports necessary for the operation and advancement of the University Job Duty promote the mission of Lincoln Memorial University to all faculty, staff, students, and to the community at large Job Duty promote effective working relationships among faculty, staff, and students Job Duty participate on university committees Job Duty maintain proper security for all University files and information and follow privacy procedures at all times Job Duty maintain records and procedures for duties and responsibilities of position Job Duty complete required institutional, program accreditation, and other reports necessary for the advancement of University programs, both on campus and at office campus sites Job Duty perform other duties as assigned Posting Detail Information Posting Number S04561P Job Open Date 06/18/2025 Job Close DateOpen Until Filled No Special Instructions SummaryAbout the Institution Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at 423-###-#### or [email protected]. AA/EEO Statement Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities. Background Check Statement The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual's identity, credit information, motor vehicle driving record, review of an individual's criminal conviction record (if any), verification of any license, and certificate or degree required for the position. Quicklink for Posting