Administrative Assistant - Schar College of Nursing and Health Sciences - Ashland University : Job Details

Position Details Position Information Position Title Administrative Assistant - Schar College of Nursing and Health Sciences Job Description The Administrative Assistant facilitates the mission and strategic plan of the College by providing administrative support to the program chairs, faculty and staff, and other personnel as appropriate. An FTE of 0.75 is dedicated to the responsibilities of the Department of Medical Sciences/PA Program and an FTE of 0.25 to the Department of Nursing and Department of Health Sciences. Essential Duties and Responsibilities:Mission and Values:

• Supports the mission and values of Ashland University.
• Supports the mission and values of the Dwight Schar College of Nursing and Health Sciences.
• Supports the mission of the Master of Science in Physician Assistant Studies Program.

Record Maintenance:

• Coordinates book orders with faculty.
• Support data gathering for program assessment process and self-study reports for accreditors and regulatory agencies.
• Support student and faculty survey data collection efforts.
• Meeting minutes.

Communication:

• Screens incoming calls and correspondences, responding independently and delegating when appropriate.
• Coordination and correspondence of PA program committees.
• Coordinates faculty meetings with the Dean's calendar and assists faculty in management of agenda, minutes, and preparation of support documents.
• Assist and maintains safety and required program records.
• Assist in maintaining preceptor files.
• Assist in reporting information to clinical agencies as required by the agency.
• Provides administrative support to faculty as needed.
• Maintains confidentiality of college business information.
• Demonstrates effective behaviors and accountability.

Accreditation Functions:

• Participates in and fosters a performance improvement approach that includes both intradepartmental and interdepartmental activities.
• Processes course, clinical site, and faculty evaluations in a timely manner providing information to appropriate individuals.

Other:

• Supports the execution of PA program events.
• Performs other duties as assigned by the Chairs and/or Administrators of the College.

Required Qualifications

• High School Diploma.
• Minimum of three (3) years relevant secretarial or managerial experience, preferably at the administrative level.
• Excellent organizational, problem solving, planning and decision making skills required.
• Proficient with office computer applications.
• Must possess excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Professionalism.
• Proficiency in data entry, data processing, and word processing.

Preferred Qualifications

• Associate or Bachelor's Degree preferred.
• Experience in higher education setting preferred.
• Computer experience in Microsoft Office and Google Suite preferred.

Physical Demands

• Ability to work indoors in moderately stressful environment.
• Requires ability to adapt to changes in work load.
• Physical requirements include frequent sitting, data entry, lifting (< 15#, files & supplies), reaching, pushing/pulling (drawers), walking.

Anticipated Start Date of New Hire 09/15/2025 Anticipated Number of Hours Working per Week 40 Shift Required? Varied Job Duties Posting Detail Information Posting Number S1007P Number of Vacancies 1 Desired Start Date 09/15/2025 Job Open Date 09/07/2025 Job Close DateOpen Until Filled Yes Special Instructions to ApplicantsQuick Link for Internal Postings