Administrative Assistant/Program Coordinator - Claflin University : Job Details

Job DetailsJob Location Claflin University Main Campus - Orangeburg, SC Position Type Full Time Education Level 2 Year Degree Salary Range $35000.00 Salary/year Travel Percentage None Job Shift Day Job Category Admin - Clerical Description

• Administrative Support
  • Schedule and coordinate meetings, workshops, and technical assistance sessions for Title III and Special Initiatives.
  • Maintain the Title III project calendar and ensure timely communication of deadlines and deliverables.
  • Draft correspondence, meeting agendas, minutes, and official reports.
• Project Coordination
  • Assist Activity Directors and Project Managers with the preparation and submission of required reports.
  • Monitor project timelines and deliverables to ensure compliance with grant requirements.
  • Maintain accurate records of programmatic and fiscal activities for audit readiness.
• Fiscal & Compliance Support
  • Track project budgets and provide expenditure updates in collaboration with Fiscal Affairs.
  • Process requisitions, purchase orders, travel expense authorizations (TEA), and employee travel/training (ETT) forms in accordance with institutional and federal policies.
  • Prepare and reconcile expense reports and ensure supporting documentation is filed properly.
  • Assist in maintaining inventory records for Title III-funded equipment and supplies.
• Audit & Reporting
  • Compile and organize documentation for annual internal and external audits.
  • Assist in preparing quarterly and annual performance and financial reports for submission to federal agencies.
  • Ensure compliance with Title III legislative requirements, federal Uniform Guidance, and institutional policies.

Qualifications

• AA/AS in Business Administration, Office Technology, or Associate in Arts/Science or strong Business Acumen
• Minimum of 1 year administrative or project coordination experience (preferably in higher education or grant-funded programs).
• Knowledge of federal grant administration, fiscal processes, or Title III/DOE compliance preferred.
• Strong organizational, time management, and problem-solving skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn institutional systems (e.g., Jenzabar, TEAMS, Zoom, Moodle).
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively with diverse stakeholders.