Administrative Assistant - Penn State Extension Bradford County - Penn State University : Job Details

Penn State Extension, Bradford County, is seeking to hire a full-time Administrative Assistant (Intermediate Support). This position manages the Bradford Extension office to ensure streamlined and productive daily operations including administrative support, customer service, initiating financial transactions, and supporting the Business Operations Manager. The position serves as the primary point of contact for program and administrative team members across four counties, as related to clerical support, individual travel and professional development funds and expenditures, office space and supplies, and gift and financial reporting.

This position will work at a reduced FTE of 37.5 hours per week through the year. Responsibilities include:

• Providing support to the Business Operations Manager and program staff across Bradford, Sullivan, Susquehanna, and Tioga counties by monitoring personnel and operating expenses, reviewing All-in-One forms, initiating reconciliations and transactions, requesting county government payments, generating reports in QuickBooks and SIMBA, initiating payments, and receipting/depositing payments from customers, counties, and program fees. Responsibilities include data entry, maintaining/uploading backup documentation, and tracking submissions for accurate reconciliation. Monitor SIMBA accounts, process payables, receivables, reimbursements, and deposits to ensure budget compliance and account accuracy. Collaborate with Extension and College finance staff and county colleagues to ensure efficient processing and participate in trainings.
• Maintaining files, report office concerns, suggest improvements, create a welcoming environment, resolve equipment/computer issues, and manage inventory of supplies, brochures, and equipment.
• Greeting external customers, responding to general and program inquiries, assisting with programming questions, selling soil and water testing kits, supporting volunteer needs, and providing internal customer service for purchasing and budget monitoring across Area 3 counties.
• Working as a team member to support programming, events, correspondence, and clerical needs; attending update meetings and sharing best practices for financial transactions and University resources.

Skills and experience required include proficiency in Microsoft Teams, Excel, Word, Outlook, PowerPoint, Publisher, excellent grammar and proofreading skills, interpersonal skills, and organizational skills, being attentive to details, having the ability to manage multiple priorities/deadlines, and the ability to exercise discretion with confidential information.

Minimum education, work experience, and required certifications include a General Equivalency Diploma (GED) or High School (HS) with 2+ years of relevant experience; or an equivalent combination of education and experience. Required certifications: None.

Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.