Administrative Assistant_NL - Gaming Labs International : Job Details

Location: Netherlands - HaarlemWho We Are... With over 30 years in the industry, Gaming Laboratories International (GLI) is the global leader in the testing and certification of gaming devices and systems. We are proud of our stability and our history of world-class customer service delivery to more than 480 jurisdictions worldwide. Why You Should Work Here... Our employees are at the heart of everything we do, which is why they are our biggest investment. We offer competitive salaries, top-notch benefits and a company culture focused on employee development and career enhancement. Our team members have the opportunity to communicate and collaborate with colleagues around the world. Job Summary: The Administrative Assistant is responsible for assisting the Managing Director - EMEIA, Vice President of Government and Regulatory Affairs and the Vice President of Operations - EMEIA with all administrative duties including but not limited to schedule management, travel arrangements, preparing memos, invoices, Credit card expenses, data entry and filing, all other correspondence. Essential Functions (Duties & Responsibilities):

• Administers and coordinates travel, domestic and international, including car rentals, hotel reservations and dinner/meeting reservations and records minutes, as required.
• Arranges, coordinates, and maintains Managing Director - EMEIA, Vice President of Government and Regulatory Affairs and the Vice President of Operations - EMEIA calendars.
• Prepares and administers courier and freight shipping for domestic and international documents.
• Provides general information, answers questions, and directs individuals to appropriate parties as necessary.
• Orders and maintains all binding materials and supplies for proposals and documents for Managing Director - EMEIA, Vice President of Government and Regulatory Affairs and the Vice President of Operations - EMEIA to use in their presentations at high level meetings.
• Obtains and assembles information for use by the department.
• Prepares all correspondence.
• Photocopies and scans information.
• Works independently and within a team on various projects.
• Organizes own schedule, sets priorities and ensures critical deadlines are met by self and other staff.
• Meets and greets all the Managing Director - EMEIA, Vice President of Government and Regulatory Affairs and the Vice President of Operations - EMEIA visitors.
• Monitors and ensures all Managing Director - EMEIA, Vice President of Government and Regulatory Affairs and the Vice President of Operations - EMEIA emails are seen and responded to in a timely manner.
• Works closely with all other GLI jurisdictions to obtain necessary information to better assist Managing Director - EMEIA, Vice President of Government and Regulatory Affairs and the Vice President of Operations - EMEIA in their day-to-day work.
• Assists other Directors with travel and expense reports and gains approval from Managing Director for all charges.
• Prepares and reviews Managing Director - EMEIA, Vice President of Government and Regulatory Affairs and the Vice President of Operations - EMEIA credit card reports, and cash expense reports each month.
• Attends GLI Roundtables and Gaming Shows, such as ICE, and acts as representative of GLI while greeting and assisting all attendees.
• Keeps precise records and files for Managing Director - EMEIA, Vice President of Government and Regulatory Affairs and the Vice President of Operations - EMEIA, including all correspondence with all licensing jurisdictions.
• Maintains supplies and food in Executive Conference room in preparation for the Managing Director - EMEIA, Vice President of Government and Regulatory Affairs and the Vice President of Operations - EMEIA meetings daily.
• Scans and maintains Managing Director - EMEIA, Vice President of Government and Regulatory Affairs and the Vice President of Operations - EMEIA business card database with all contacts from every meeting, show or event he attends.
• Coordinates and schedules all employee reviews for Managing Director - EMEIA, Vice President of Government and Regulatory Affairs and the Vice President of Operations - EMEIA .
• Provides administrative support to local management, as requested.
• Coordinates with other departments to ensure smooth office operations.
• Other duties and special projects, as assigned.

Required Education and Other Credentials:

• Secondary education degree (MBO+)
• Experience may be evaluated and considered acceptable in lieu of the educational requirements, at the sole discretion of the Managing Director
• Valid driver's license

Required Skills/Experience:

• 5+ years of experience in the administrative field.
• Fluent in English
• Moderate/Extensive knowledge of Microsoft Systems (i.e. Office, CRM, SharePoint, and others as required).
• Computer skills including the ability to spreadsheet and word processing programs at a highly proficient level. (MS Office Word and Excel).
• Experience with office administration.
• Analytical and problem-solving skills.
• Stress management skills.
• Time management skills.
• Frequent use of tact, discretion, initiative and independent judgment as well as ability to handle matters with confidentiality and professionalism.

How You Will Be Successful...

• You will be diligent, communicative, and collaborative.
• You will own your assigned tasks in a confidential manner.
• You will be open minded to new processes and adaptable to change.

We offer excellent paid benefits that include:

• 25 holidays per year, excluding bank holidays
• Pension Plan
• Commute travel allowance, covering 100% of public transportation, €0,23ct by car and €0,10ct by bike
• Annual Discretionary Bonus
• €25, - monthly health insurance contribution
• €15, - monthly wellbeing contribution
• Quarterly company events
• Quarterly team lunches
• Discretionary Annual Salary Reviews
• Fresh fruit at the office
• Weekly Friday Social Hour

Gaming Laboratories International (GLI) is a gaming services company. Any of our employees may be required to obtain a gaming license within one or all gaming jurisdictions. If you are requested by GLI to obtain a gaming license, your continued employment may be contingent on your ability to obtain that gaming license. This job description should not be interpreted as all-inclusive; it is intended to identify major responsibilities and requirements of the job. The incumbent may be requested to perform other job-related task and responsibilities than those stated above. GLI is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.