Administrative Assistant - Diocese of Davenport : Job Details

Are you a dynamic, organized, and compassionate professional ready to make a difference? Scott County Catholic Schools is seeking a full-time Administrative Assistant who will be the welcoming face and vital support for our vibrant school community at St. Joan of Arc Catholic School. About the Role As the Administrative Assistant, you'll be the central hub of our school's daily operations. You'll provide a warm first point of contact for students, parents, staff, and visitors, all while keeping the office running smoothly and efficiently. This position offers a unique opportunity to contribute meaningfully to a faith-centered educational environment. Key Responsibilities

• Frontline Communication: Greet and assist parents, students, staff, and community members with professionalism.
• Office Operations: Coordinate office activities, manage supplies, process paperwork, and assist the Principal and administrative team with various tasks.
• Attendance & Records: Manage student attendance, maintain accurate records in PowerSchool, and track student entry and exit throughout the day.
• Health & Safety: Administer first aid, dispense medication, maintain medical records, and coordinate with the Health Department and school nurse for screenings and audits.
• Event & Facility Coordination: Assist in organizing school events, manage facility scheduling, and keep the school calendar up-to-date.
• Volunteer & Compliance Oversight: Ensure volunteers meet training and background check requirements, maintain records in the CMG Connect Portal, and work with the Diocese for audit compliance.
• State & Diocesan Reporting: Support state, NCEA, and diocesan data entry and reporting needs.
• Additional Support: Help with student enrollment, registration, tuition grant programs, and serve as a liaison with companies and other partners.

• High School Diploma or GED required
• Experience with Microsoft Office Suite
• Basic first aid skills and willingness to provide care as needed
• Strong communication, organizational, and multitasking abilities
• Professional demeanor and the ability to work with a diverse range of people
• Attention to detail and a knack for problem-solving
• Ability to handle confidential information with discretion

• Primarily office-based in a well-ventilated, temperature-controlled environment
• Moderate noise level typical of a busy school
• Some physical activity: walking, lifting (up to 10 lbs. frequently, 25 lbs. occasionally), standing, bending, and sitting
• Potential for both indoor and outdoor work, in varying weather conditions