Administrative Assistant - OMY : Job Details

Company Description

We're a vibrant, creative, and fast-growing company that brings color, fun, and joy to everyday life! As we continue to expand, we're looking for an enthusiastic Administrative Assistant who's ready to roll up their sleeves and support our dynamic sales and operations team. If you love staying organized, playing with Excel, and keeping things running behind the scenes, this role is for you!

?? Administrative Assistant – Sales & Operations Support

Location: Hudson Valley (Kingston, Rhinebeck)

What You'll Do: Sales & Reporting

• Keep our sales reps in the loop with weekly reports and updates
• Help track and calculate sales commissions
• Assist with trade shows—from booth setup to sales tracking (and maybe a little confetti)
• Create and update Excel reports (yes, Pivot Tables and VLOOKUP are your best friends!)
• Monitor and report on sales performance across regions and rep

Admin & Bookkeeping

• Help with light bookkeepinginvoicing, payments, and expenses
• Support import processes (documents, coordination, and follow-ups)
• Keep records and documents organized like a pro

Organization & Team Support

• Multitask like a champ—supporting reps, customers, and internal teams
• Stay ahead of deadlines and help things flow smoothly every day
• Bring a positive, can-do attitude to a team that values creativity and collaboration

What You Bring:

• 2+ years of admin experience (bonus if you've worked in sales or import/export)
• Excel wizardryPivot Tables, VLOOKUP, and clean formatting
• Familiarity with bookkeeping software (QuickBooks or similar is a plus)
• Highly organized and detail-oriented—you spot what others miss
• Strong communication skills and a knack for juggling priorities
• A proactive mindset and a love for checking things off the list

What We Offer:

• Competitive salary: $50,000-$65,000/year
• Health benefits
• Paid time off & personal days
• A colorful, creative, and friendly work culture
• Opportunities to attend trade shows and industry events
• Room to grow—we love to promote from within!

Ready to Join Us?

• We can't wait to meet someone who brings energy, organization, and heart to the team. If that sounds like you, apply now and let's get started!