Administrative Assistant - Princeton University : Job Details

Overview

The Keller Center at Princeton University is seeking a highly organized and proactive Operations Coordinator to provide essential support for the Center's administrative and programmatic functions. This position plays a key role in ensuring the smooth execution of daily operations, events, and communications activities. The Coordinator will interact regularly with students, faculty, staff, and campus partners, serving as a welcoming and knowledgeable point of contact for inquiries related to Keller Center programming.

The ideal candidate brings strong attention to detail, a positive and professional demeanor, and the ability to manage multiple tasks with discretion and efficiency in a fast-paced, collaborative environment.

Responsibilities

Operational Support (50%)

• Coordinate and complete day-to-day operational processes, including data entry, tracking, and filing
• Ordering of supplies, office maintenance requests, and facilities coordination
• Submit and track approvals in University systems such as SAFE, Concur, GPS, Marketplace, Work Order, and project management platforms
• Maintain calendars and schedule meetings for Keller Center team members and programs
• Support budget and purchasing processes as needed

Program and Event Coordination (30%)

• Provide on-site support for Keller Center events and programs, including setup and logistics
• Serve as a liaison to student participants, assisting with communications and coordination
• Assist with the creation of event collateral (flyers, signage, nametags, etc.)
• Provide basic video captioning services for public-facing content as needed

Communications and Outreach (20%)

• Serve as one of the first points of contact for visitors, phone calls, and email inquiries
• Coordinate with communications staff to provide timely website updates and announcements
• Ensure the Keller Center's public-facing information remains accurate and up to date
• Assist with the preparation of presentations and internal documents

Qualifications

Essential Qualifications

• Bachelor's degree or equivalent combination of education and experience
• Minimum of 2 years of administrative or operations experience, preferably in a higher education or nonprofit setting
• Excellent organizational, time management, and interpersonal communication skills
• Strong attention to detail and commitment to accuracy
• Proven ability to handle confidential and sensitive information with discretion
• Comfort with technology platforms; proficiency with Microsoft Office, Google Workspace, and willingness to learn Princeton systems such as Concur, Marketplace, GPS, and SAFE

Preferred Qualifications

• Familiarity with Princeton University systems and procedures
• Experience supporting events or programs in an academic environment
• Demonstrated creativity or experience in basic communications and design

Princeton University is an Equal Opportunity and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours 36.25Eligible for Overtime NoBenefits Eligible YesEssential Services Personnel (see policy for detail) NoPhysical Capacity Exam Required NoValid Driver's License Required No Experience Level Entry LevelSalary Range $65,000 to $77,000