Administrative Assistant - Horn USA : Job Details

Company Description

Horn USA, Inc., located in Franklin, TN, is the wholly owned North American subsidiary of Horn S.A. Luxemburg, the leading supplier of grooving tools in Europe and a global leader in precision grooving technology. Our mission is to enhance North American manufacturing competitiveness by providing superior grooving tools, technical expertise, and service levels unparalleled in our industry.

Role Description

Horn USA is seeking a dedicated and efficient Administrative Assistant to support various departments within the company. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will assist with administrative tasks, coordinate company events, and manage travel arrangements to ensure smooth operations. This is a full-time on-site role, based in Franklin, TN.

Compensation & Benefits

This position offers a starting pay of $20 - $23 per hour, based on experience. Horn USA proudly provides 100% company-paid premiums for major medical, dental, and vision insurance. Employees also accrue two (2) weeks of Paid Time Off (PTO) in the first year of employment and can contribute to a 401(k) plan with a company match. Additional benefits are also available as part of our comprehensive total rewards package.

ESSENTIAL JOB FUNCTIONS

Administrative Support:

• Provide administrative assistance to diverse departments as needed, including scheduling meetings, managing correspondence, and handling office tasks.

Event Coordination:

• Assist in planning and organizing company events and activities to foster team unity and engagement.

• Manage logistics for events, including catering, venue arrangements, and communication with participants.

Travel Management:

• Coordinate travel arrangements for management personnel and visiting guests, ensuring efficient planning and execution.

• Handle booking of flights, accommodations, and transportation, and provide detailed itineraries to travelers.

Hospitality Management:

• Stock and maintain supplies for the office kitchen and break rooms, including plates, cups, utensils, snacks, and beverages.

• Communicate and organize needed supplies with service providers.

• Coordinate and negotiate yearly contracts for hotel accommodation for visitors and special events.

• Ensure the boardroom and kitchenette are clean and stocked with necessary supplies for meetings and visitors.

• Manage food service arrangements for employees and guests.

Guest and Visitor Coordination:

• Coordinate hotel and transportation reservations for visiting guests, ensuring seamless logistics from arrival to departure.

• Communicate with guests and provide updates to management regarding visitor schedules.

• Ensure company vehicles used by visitors are fueled, detailed, and ready for use.

Meeting and Event Logistics:

• Secure hotel blocks and make necessary reservations well in advance of company meetings and events.

• Organize and communicate schedules and itineraries for attendees.

• Coordinate catering and dining arrangements, including prepayment and reservations.

• Stock meeting rooms with necessary supplies, snacks, and beverages.

• Ensure cleanliness and readiness of meeting spaces before and after events.

Other Duties:

• Perform other duties as assigned.

QUALIFICATIONS

• 2-4 years of proven experience as an administrative assistant or in a similar role.

• Excellent organizational and time management skills.

• Strong communication and interpersonal abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and prioritize tasks effectively.

• Detail-oriented with a proactive approach to problem-solving.