Administrative Assistant - Hofstra University : Job Details

Position Details Position Information About Hofstra Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. Position Title Administrative Assistant Position Number 896323 Position Category Administration School/Division Office of the Provost (division) Department Office of the Provost, Center for Excellence in Learning, Teaching and Assessment Full-Time or Part-Time Full-Time Description Reporting to the Executive Director of the Center for Excellence in Learning, Teaching, and Assessment, the Administrative Assistantis responsible for providing high level administrative support to the Executive Director in administrative tasks, including coordinating events, scheduling meetings, managing financial documentation, developing communications, and facilitating communication between the Center and other teams. The Administrative Assistant will help ensure the smooth operation of the Center by providing essential organizational support. This position requires a flexible work schedule, including occasional early mornings, late evenings, and/or weekends to support events. Responsibilities include, but are not limited to:

• Manages the planning, coordination, and execution of events, workshops, and faculty development programs.
• Coordinates meetings for the Center's staff by preparing agendas, and follow-up actions.
• Assists with the preparation of tracking contract forms, invoices, and other financial documentation.
• Develops clear and effective newsletters.
• Organizes records and databases for event participation, feedback, and other metrics to support reporting and evaluation efforts.
• Serves as a first point of contact for faculty inquiries related to programming, resources, and scheduling.
• Coordinates routine communication with faculty participants, including reminders, confirmations, and post-event follow-up.
• Supports the setup and administration of virtual workshops/webinars (e.g., via Zoom, Teams, or other platforms), including recording, breakout rooms, and chat moderation.
• Provides high level administrative support to the Center's staff.
• Performs other related duties as assigned.

Qualifications

• Bachelor's degree required.
• 1-2 years of related experience in administrative support, preferably in an academic or educational setting.
• Excellent written and oral communication skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office 365 suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.

Preferred Qualifications

• Familiarity with AI tools and technologies is preferred.
• Experience in an academic or higher education setting is a plus.
• Commitment to supporting faculty and the mission of the Center.

Special InstructionsDeadline Open Until Filled Date Posted 09/05/2025 EEO Statement Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Salary/Salary Range $60,000 Additional Information Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. *Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.