Administrative Assistant - BMC : Job Details

Performs administrative duties and office support activities for multiple supervisors in departments and/or other organizational units as assigned by the Manager-Office Administration. Primary Duties:

• Develops, implements and maintains processes and activities to assure an efficient, effective, compliant and responsive organization within a fast-paced environment
• Maintains records, files and other organizational data
• Develops and generates routine reports
• Coordinates meetings and presentations as assigned
• Completes word-processing, formatting, filing, and scheduling
• Performs duties such as meetings with employees; drafts and manages correspondence; answers phone; plans tasks and timelines; records and mailings; conducts research and works on special projects
• Ensures optimal clerical and administrative functions; timely preparation of internal and external reports
• Implements and organizes records management processes and procedures
• Coordinates with organizational functions of administrative support team
• Monitors and maintains supplies within budgetary parameters. Completes special order requests
• Other duties as assigned. Education: High School diploma, advanced degree preferred, business or related field. Experience: Must have knowledge of office procedures and compliance requirements. Familiarity with disabilities services office a plus. Proficiency required in customary computer software applications within a business environment. VersAbility Resources Inc. is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Race/Color/Gender/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Veteran

Requirements

• Provides clerical/secretarial support
• Performs basic administrative procedures
• Performs basic, unit-specific tasks
• Maintains unit records/inventory
• Answers phones and runs front desk
• Schedules appointments and maintains calendars
• Distributes and sends mail
• Prepares and creates memos, emails, invoices, etc.
• Performs assigned duties