Administrative Assistant - F&F Transport : Job Details

F&F Transport is actively hiring an Administrative Assistant. We are seeking a detail-oriented and highly organized Administrative Assistant to support our trucking operations. The ideal candidate will have experience in the transportation or logistics industry and strong scheduling, documentation, and compliance support skills. This role requires excellent communication, multitasking abilities, and the capacity to work in a fast-paced environment where accuracy and timeliness are critical. Starting pay is $25/hour. We also offer a comprehensive benefits package with company match 401k!

The Administrative Assistant is a Full Time position working Monday - Friday schedule with occasional overtime that may be required.

Based in Fonda, New York, F&F Transport, Inc. was founded in 1995 to support the transportation needs of Keymark Corp. of Fonda, NY, Lakeland, FL, and Kasson & Keller of Fonda, NY.

Qualifications:

• High school diploma or equivalent required; associate's degree in business, logistics, or related field preferred.
• 2+ years of administrative experience, preferably in the trucking, transportation, or logistics industry.
• Knowledge of DOT regulations, driver qualification files, and hours-of-service compliance is strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with TMS (Transportation Management Systems) is a plus.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Ability to occasionally lift up to 20 pounds (files, office supplies).

Key Responsibilities:

• Provide administrative support to the trucking and logistics team, including filing, data entry, and document management.
• Assist with driver scheduling, dispatch coordination, and trip documentation.
• Maintain and track compliance records, including DOT files, driver logs, vehicle inspections, permits, and licenses.
• Prepare reports related to trucking operations, service hours, fuel usage, and delivery performance.
• Communicate with drivers, vendors, and customers regarding scheduling, updates, and required documentation.
• Process invoices, expense reports, and assist with billing for transportation services.
• Support onboarding and orientation for new drivers, ensuring all required paperwork is completed.
• Handle incoming calls, emails, and office correspondence professionally.
• Perform other administrative tasks as needed to support the transportation department.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Up to 4 weeks vacation
• 7 Holidays
• Sick time
• 401K + up to 4% match
• Supplemental Coverages

Submit your interest along with your work history when you click Apply.