ADMINISTRATIVE ASSISTANT - State of Rhode Island : Job Details

Salary : $68,574.00 - $76,809.00 Annually Location : North Scituate, RI Job Type: LIUNA 808 (45) Job Number: 297010400-36 Department: DEPARTMENT OF PUBLIC SAFETY Opening Date: 08/27/2025 Closing Date: 9/5/2025 11:59 PM Eastern Pay Grade: 4925A Classification: Unclassified Scheduled Work Days; Hours of Work: Mon-Friday 8:30 am to 4 pm Work Week: Standard 35.0 Hours Bargaining Union: LIUNA Local 808 (45) Class Definition Classification Summary: The Statistical Reporting & NIBRS Specialist is a civilian position within a law enforcement agency responsible for compiling, analyzing, and presenting statistical data while serving as the agency's National Incident-Based Reporting System (NIBRS) representative. This role ensures the accurate reporting of crime data in compliance with federal and state standards and supports law enforcement operations through data-driven insights. Supervision Received: Works under the general supervision of a superior with latitude for the exercise of independent judgment; receives detailed instructions on some complex assignments; work is subject to review usually upon completion for proper application of network management techniques. Supervision Exercise: As required, may supervise the work of subordinate technical personnel and others assigned to assist. Illustrative Examples of Work Performed Crime Data Collection & Analysis

• Extracts crime data from records management systems (RMS) to generate statistical reports.
• Analyzes crime trends, patterns, and correlations to support law enforcement decision-making.
• Compiles monthly, quarterly, and annual crime reports for internal and external stakeholders.

NIBRS Data Reporting & Compliance

• Reviews, validates, and submits crime data in compliance with National Incident-Based Reporting System (NIBRS) requirements.
• Identifies and corrects errors in crime classification, incident coding, and data entry before submission.
• Ensures the agency's compliance with federal and state crime reporting standards.

Liaison & Communication

• Serves as the point of contact for NIBRS-related inquiries from state and federal reporting agencies.
• Works with law enforcement personnel to clarify reporting procedures and ensure proper classification of offenses.
• Communicates changes in crime reporting policies and guidelines to relevant personnel.

Report Generation & Data Visualization

• Prepares customized reports and dashboards for law enforcement leadership, policymakers, and external agencies.
• Utilizes statistical software and visualization tools to present crime trends in charts, graphs, and maps.
• Responds to special data requests from command staff, local government officials, and community stakeholders.

Quality Control & Data Integrity

• conducts audits to verify the accuracy and completeness of crime data in RMS and NIBRS reports.
• Identifies discrepancies or inconsistencies in crime reports and works with officers or records staff to correct them.
• Ensures confidentiality and security of sensitive law enforcement data.

Illustrative Examples of Temporal Tasks:Daily Tasks

• Review and validate newly entered crime reports to ensure compliance with NIBRS classification standards.
• Identify errors or missing data in reports and follow up with officers or records staff for corrections.
• Respond to internal requests for real-time statistical information from law enforcement personnel.
• Provide technical support to officers and administrative staff regarding data entry and crime classification issues.

Weekly Tasks

• Generate weekly crime trend reports for command staff and supervisors.
• Conduct spot audits of crime report to identify patterns of misclassification or errors.
• Meet with records personnel or IT staff to discuss data integrity issues or software updates.
• Provide training or refresher sessions to officers on proper NIBRS reporting practices.

Monthly Tasks

• Compile and submit monthly NIBRS data reports to state and federal agencies.
• Generate monthly statistical summaries, for crime analysts, or public safety leadership.
• Review error reports from state or federal crime databases and work on necessary corrections.
• Attend meetings with law enforcement leadership to present and explain crime statistics and trends.
• Update and maintain crime data dashboards for agency use.

Quarterly Tasks

• Conduct a comprehensive audit of crime data to ensure NIBRS compliance.
• Prepare quarterly crime trend analysis reports for public safety strategy planning.
• Participate in state or regional NIBRS training sessions to stay up to date on changes in crime reporting requirements.
• Evaluate the efficiency of current data collection processes and recommend improvements.
• Assist in developing public crime reports for city council or community meetings.

To do other related work, as required. Required Qualifications for Appointment Technical Skills & Knowledge

• Proficiency in data analysis software, including Microsoft Excel (pivot tables, formulas, charts) and statistical tools (SPSS, SQL, Power BI, or similar).
• Understanding of crime classification systems, including FBI's NIBRS guidelines and state-specific reporting requirements.
• Experience with law enforcement databases, reporting systems, and data validation techniques.
• Ability to interpret and apply federal, state, and local laws related to crime data reporting.

Key Competencies & Abilities

• Attention to detail -
• Analytical skills -
• Communication skills -
• Problem-solving skills -
• Time management -

Preferred Certifications (if applicable)Additional Requirements

• Ability to pass a background check (due to access to sensitive law enforcement data).
• Knowledge of data privacy laws and confidentiality regulations regarding crime data reporting.

These qualifications ensure the Statistical Reporting & NIBRS Specialist is equipped to maintain accurate crime data, support law enforcement decision-making, and ensure compliance with national and state crime reporting standards. Or, any combination of education and experience is substantially equivalent to the above education and experience. Knowledge, Skills, Abilities and Other (KSAO): Proficiency in data analysis software, including Microsoft Excel (pivot tables, formulas, charts) and statistical tools (SPSS, SQL, Power BI, or similar). Understanding of crime classification systems, including FBI's NIBRS guidelines and state-specific reporting requirements. Experience with law enforcement databases, reporting systems, and data validation techniques. Ability to interpret and apply federal, state, and local laws related to crime data reporting. Ability to identify errors and inconsistencies in crime reports. Ability to analyze crime trends and statistical patterns for law enforcement use. Ability to explain complex reporting requirements to law enforcement personnel, supervisors, and external agencies. Ability to troubleshoot reporting issues and ensure compliance with NIBRS regulations. Ability to handle multiple reporting deadlines efficiently. Knowledge of data privacy laws and confidentiality regulations regarding crime data reporting and other related KSAO's as required. Education: Bachelor's degree in Criminal Justice, Statistics, Data Analytics, Public Administration, Information Systems, or a related field. NIBRS Certification and/ or Crime and Intelligence Analysis Certification preferred. Experience: Considerable employment in crime data analysis, records management, or statistical reporting within a law enforcement or government agency. Familiarity with NIBRS (National Incident-Based Reporting System) and Uniform Crime Reporting (UCR) standards. Previous work in data entry, auditing, or compliance monitoring related to crime reporting. Experience using law enforcement records management systems (RMS) and statistical reporting tools. Or: any combination of education and experience substantially equivalent to the above education and experience. Special requirements:

• Prior to appointment, selected candidate must successfully complete a comprehensive background investigation conducted by the Rhode Island State Police.
• Following appointment, selected candidate must successfully complete a 130 working-day probationary period, as required by the collective bargaining agreement.

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee. 01 Are you a State employee who is a member of LIUNA Local 808? (You must answer this question correctly to be considered based on your union affiliation. If you fail to answer this question correctly, you will not be entitled to be considered based on contractual provisions.)

• Yes
• No

02 Are you a State employee who is a member of LIUNA Local 808 at the Rhode Island State Police? (You must answer this question correctly to be considered based on your union affiliation. If you fail to answer this question correctly, you will not be entitled to be considered based on contractual provisions.))

• Yes
• No

Required Question