Administrative Assistant - Central Virginia Electric Cooperative : Job Details

Organize. Energize. Make an Impact. CVEC is seeking a detail‑driven, people‑focused Administrative Assistant to keep operations running smoothly, champion events, and help power our member‑owned community. If you thrive on organization, love bringing projects to life, and want your work to truly matter, this is your chance to shine with a cooperative that puts people first.

Core Responsibilities

• Manage calls, emails, mail, visitors, and organized filing systems
• Schedule meetings, prepare agendas, and take accurate minutes
• Coordinate lodging/meals for line worker crews during outages
• Draft, proof, and distribute correspondence, reports, and presentations
• Track budgets, expenses, and projects
• Arrange travel, training, and conference/event registrations as requested
• Plan and support events for Board of Directors, members, and employees
• Oversee event logistics including venue, catering, materials, and gifts
• Attend, set-up and represent CVEC at events. These events often take place after hours and on weekends
• Manage fleet cleaning, office supplies, and mail distribution
• Support newsletters, announcements, and engagement initiatives
• Assist with cooperative programs, community outreach, and special projects
• Provide executive support to senior leaders including drafting memos, letters, spreadsheets, and forms
• Organize in‑office, off‑site, and virtual meetings
• Arrange catering for meetings
• Safeguard confidential information and assist other departments as needed

Required Skills & Qualifications

• Bachelor's degree (Communications, English, or related field preferred)
• 3–5 years administrative experience (cooperative/utility preferred)
• Strong MS Outlook, Word, Excel, PowerPoint, and SharePoint skills
• Accurate meeting‑minute taking, advanced proofreading/presentation skills
• Extensive events planning expertise
• Ability to multitask and manage competing priorities
• Organized, self‑directed, and able to work as a team
• Valid driver's license and eligible to become a Notary in Virginia
• Willing to travel and work evenings/weekends
• Knowledge of electric cooperative principles and culture
• Comfortable handling confidential information

Preferred

• Prior office management success
• Budget/expense management experience
• Process and filing system development

CVEC offers a comprehensive benefits package which includes: Health/Dental/Vision Insurance; Life/Disability Insurances, Elective and Non-Elective 401k Retirement Plan; along with Generous Annual Paid Time Off.

Only qualified electronic job submissions will be considered for employment. If you need an accommodation during the application process due to a disability, please send an email to: [email protected] and your request will be forwarded to the appropriate person.

CVEC is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. CVEC is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications. CVEC will not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity (including gender expression), national origin, age, marital status, genetic information, pregnancy, disability, family, military or veteran status, or any other status protected by state or federal law.

Equal Opportunity Employer/Affirmative Action Employer: Disability/Veteran

CVEC reserves the right to alter, change, modify, and/or terminate this job posting at any time without notice, or obligation, to any party.