Administrative Assistant - Synectics : Job Details

Description:

• Provides administrative support to management team, designated department(s), and/or functional area(s) duties include but are not limited to preparing, drafting, composing or editing incoming/outgoing correspondence, reports and other documents as requested.
• Maintains reports, documents, spreadsheets and/or PowerPoint presentations; assists in the preparation and control of records, statistics, and reports regarding operations, and personnel changes.
• Administers programs, projects, and/or processes specific to the department(s) served; organizes and manages multiple projects simultaneously.
• Coordinates phone inquiries and messages for designated department(s), functional area(s) and/or manager(s).
• Creates travel schedules, including travel reservations and/or accommodations; assists with travel arrangements and accommodations for guests; coordinates conference room schedules; monitors important phone messages for manager in their absence.
• Establishes, maintains, manages and monitors hard copy and/or electronic files (e.g. reports, forms, complaints, quarterly updates, etc.).
• Responds to internal customer questions and requests; may serve as administrative liaison regarding administrative issues related to purchasing, personnel, events, facilities and operations.
• Assists in budget preparation and control activities.
• Perform other duties as assigned.

Qualifications:

• High School diploma or general education degree
• Minimum of three years of experience in an administrative support role
• Performs independent work with limited supervision.
• Manages multiple priorities in a fast-paced, work environment, demonstrates strong attention to detail
• Demonstrated written and verbal communication skills communicating with employees at all levels, in addition to internal and external customers and vendors
• Problem solving skills, demonstrated organizational, and time management skills
• Proficient computer skills with Microsoft Office (e.g. Word, Excel, Powerpoint), Google, SAP, and other software programs associated with assigned work
• Fluent in English and primary language used in area of responsibility and/or location

Benefits: Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics. Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Vision Insurance : Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st. Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification. Synectics is an equal opportunity employer.