Administrative Assistant - Health Alliance of Hudson Valley : Job Details

Job Summary:The Administrative Assistant works to ensure that the daily operations of the clinic function as smoothly as possible. The Administrative Assistant engages in a wide variety of administrative support functions, with particular attention to regulatory and billing compliance issues.Responsibilities:* Maintains a professional appearance and a clean, safe environment.* Respects patients by recognizing their rights; maintaining confidentiality.* Utilizes technology, including specialized software as applicable, to maximize productivity.* Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports.* Develops and maintains electronic files as necessary.* Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner.* Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff.* Tracks/Reconciles missing or outstanding electronic billing documentation.* Reconciles clinical documentation with billing documentation.* Sends e-mails to clinical staff requesting addendums and e-signatures and confirms completion before billing.* After completing a date of service reconcile all the names in the schedule.* Scans paper documents into electronic medical records.* Accesses protected health information (PHI) in accordance with departmental assignments and guidelines and maintains compliance with HIPAA, local, state, federal, and other agencies rules and regulations.* Reviews and checks records to insure legal and hospital accreditation requirements have been met.* Receives, greets, and directs patients and guests, in person or via telephone.* Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties.* Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.* Other duties as assigned.Qualifications/Requirements:Experience:Previous administrative, clerical, or secretarial experience, required.Education:Bachelors, required.Licenses / Certifications:Other:Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).