Administrative Assistant - Spirit League : Job Details

Reporting to the Artistic Director and working collaboratively with other staff members, the Administrative Assistant will support the administrative and operational duties as they relate to the day-to-day functions of the organization. This position will include both on-site and remote work.PRIMARY RESPONSIBILITIES: Office Administration

• Photocopy various materials for Artistic and Administrative teams
• Respond to general inquiries via telephone, email and at rehearsals/events
• Collecting mail weekly from the PO Box
• Keep an inventory of office suppliesChorister Management
  • Communicate with families regarding enrollment
  • Distribute and track Parent/Chorister Agreements
  • Manage ordering and dissemination of annual Yearbook
  • Distribute Chorister Handbook
  • Create Sign-in Sheets & Track Attendance
  • Maintain uniform inventory, and manage ordering and distribution
  • Help to recruit Parent Volunteers
  • Manage choir Google Calendars
  • In consultation with the Artistic Director, create and distribute concert memos and letters to families re: programming or scheduling
  • Coordinate sweatshirt orders and distribution
  • Assist with YWCP merchandise platform Marketing and Fundraising
    • Support Director of Development & Marketing in targeted social media and marketing campaigns
    • Assist with website management
    • Assist with creating mailing lists, labels, and printing and distribution of marketing and fundraising mailings
    • Assist with planning and execution of fundraising events including the annual galaConcerts & Performances
      • Collect content and print all recital or concert programs
      • Assist Artistic Director with stage management for all concerts
      • Help with Front of House at all YWCP concerts
      • Help securing volunteers for concerts Music Library
        • Order new music, theory books, music folders, and distribute to directors.
        • Work with Volunteer Music Librarian to stamp and catalog new titles
        • Assist Artistic Director in reporting performed music to ASCAP and BMI
        • Assist Volunteer Music Librarian in filing and organizing all music returns HOURS:The Administrative Assistant is a part-time (roughly 20-24 hours/week), non-exempt position with a combination of onsite and remote work. The work schedule is typically between Sunday and Thursday with evening work required on Wednesdays; however, occasional weekend work may be required with advance notice.WAGE:$28-30/hour commensurate with experienceQUALIFICATIONS & SKILLS:
          • College degree or diploma in arts administration or business administration;
          • 5+ years of experience in a nonprofit setting;
          • 5+ years of experience as an executive assistant, chief of staff or office manager or equivalent (experience in a nonprofit setting is desirable);Self-motivated, with the ability to plan, manage competing priorities, track and meet deadlines, and execute a variety of tasks and responsibilities;
          • Advanced experience with Google Suite and CRM systems. Demonstrated Proficiency in Blackbaud is an asset;
          • Ability to maintain confidentiality of sensitive information;
          • High capacity to work autonomously;
          • Outstanding organizational skills;
          • Excellent verbal and written communication skills;
          • Ability to occasionally lift and carry objects weighing up to 25 pounds;
          • Strong interpersonal skills in dealing with colleagues, children & youth, parents, volunteers, and stakeholders. How to Apply:The deadline to apply for this position is August 15, 2025. Interested applicants are asked to submit a cover letter and resum-- to [email protected]. The successful candidate will begin the position on or before September 1, 2025. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Young Women's Choral Projects of San Francisco is committed to reflecting the diversity of our community. We believe in equity and inclusion, and strongly encourage submissions from all qualified individuals regardless of gender identity, age, race, sexual orientation, and physical ability. YWCP is also committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, unless such accommodation would cause an undue hardship. To request reasonable accommodation for the job application or interview, please let us know. #J-18808-Ljbffr