Administrative Assistant - Aston Carter : Job Details

Administrative Assistant

We are seeking a dedicated Administrative Assistant to join our customer care team. The ideal candidate will efficiently manage a large volume of emails, focusing on about 20% that require direct attention. This role involves discussing lead times, signing NDAs, and triaging team requests. It includes minimal phone calls and meetings, and involves supporting the sales team with various tasks. The candidate will utilize Salesforce to assist with orders and part numbers, requiring adaptability to evolving processes.

Responsibilities

• Manage and prioritize a high volume of emails, focusing on the most relevant communications.
• Discuss lead times and facilitate the signing of NDAs.
• Act as a triage point for team requests, ensuring efficient workflow.
• Support the sales team with administrative tasks.
• Assist with order entry and management of part numbers using Salesforce.
• Participate in minimal phone calls and team meetings.

Essential Skills

• Proficient in administrative support and office administration.
• Strong experience with Outlook, with at least 2 years of experience.
• Ability to manage order entry processes efficiently.

Additional Skills & Qualifications

• Experience with CRM systems is a plus.
• Familiarity with previous client processes and shipping assistance.
• Prior experience in administrative or customer service roles.
• Ability to be the welcoming face of the location.

Work Environment

Join a team of four professionals working collaboratively to achieve business goals. The role requires in-office presence three days a week, with working hours from 9 AM to 6 PM or 8:30 AM to 5:30 PM. We foster a culture of creativity and collaboration, valuing big ideas and team players. Our environment supports work-life balance with flexible working options, healthcare benefits, and opportunities for career growth. We are committed to sustainability and innovation, creating a personalized and sustainable world through our work.

Job Type & Location

This is a Contract position based out of Eden Prairie, Minnesota.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Eden Prairie, MN.

Application Deadline

This position is anticipated to close on Aug 25, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.