Administrative Assistant - kkr : Job Details

KKR is a leading global investment firm that offers alternative asset management as well as capital markets and insurance solutions. KKR aims to generate attractive investment returns by following a patient and disciplined investment approach, employing world-class people, and supporting growth in its portfolio companies and communities. KKR sponsors investment funds that invest in private equity, credit and real assets and has strategic partners that manage hedge funds. KKR's insurance subsidiaries offer retirement, life and reinsurance products under the management of Global Atlantic Financial Group. References to KKR's investments may include the activities of its sponsored funds and insurance subsidiaries.

KKR is seeking an individual to support a team of 1015 Associates and Analysts based in the Americas by efficiently managing administrative tasks. This role will translate requests and requirements into actionable goals and oversee the process to ensure objectives are achieved, while also providing partnership and backup support to Executive Assistants across the business.

Responsibilities

• Planning
  • Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy
  • Manage and monitor Executives' calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
  • Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed
• Liaison and Teamwork
  • Liaise with portfolio organizations, investors, guests, and all KKR personnel in professional and courteous manner adhering to KKR's culture and values statements
  • Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences, using this information only in the course of performing your job for KKR
  • Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering help before being asked

Qualifications

• 1-3 years' experience supporting executives
• Excellent writing, editing, and verbal communication skills
• Proficient computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook.
• Research savvy with extensive experience using online resources
• Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships representing KKR in a professional manner
• Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
• Superior time management skills; critical thinker with strong attention to detail
• Extensive experience managing complex and fluid calendars

Critical Competencies for Success

• College degree
• Financial industry knowledge
• Knowledge of Concur Expense Solutions
• Ability to manage highly sensitive, confidential information with complete discretion
• Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
• Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
• Critical thinker; excellent judgment; proactive and able to anticipate Executive's needs
• Team player capable of working with internal and external stakeholders in a way that reflects the Firm's core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)

KKR is an equal opportunity employer. Individuals seeking employment are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, or any other category protected by applicable law.