Administrative Assistant - USA Jobs : Job Details

A-Core Concrete Specialists of Montana is actively seeking a reliable and hardworking individual with a passion to work for one of the largest and fastest growing companies in the industry. Our unified team has demonstrated that the only limits on achievement are those that we place on ourselves!

This is an AMAZING OPPORTUNITY to join a thriving company.

Job Description:

The Full-time Administrative Assistant will manage administrative tasks for our Belgrade, MT office.

This position requires strong interpersonal skills. Strong organizational skills, aptitude for working in a fast-paced environment, and good judgment are essential. Candidate must demonstrate great communication skills and the ability to work with others. As a hard-working team, we are eager to reach high goals, all while staying focused on helping execute our long-term vision.

Responsibilities:

Answer telephone calls and route as they come in

Review and invoice field tickets from daily service and monthly contract work

Collect payments and apply them in accounting systems

Follow up on outstanding customer invoices

Reconcile field gas cards monthly

Process credit applications with our regional administrator and credit team

Generate and provide purchase orders

Job set up for job costing and payroll purposes

Communicate with accounts payables team for any incoming invoices

Assist Branch Manager with contracts received and follow processes

Work with Corporate HR and help onboard new hires for this location

Other duties as determined by local Branch Manager

Assisting all field operators with any office questions

Qualifications:

Excellent verbal communication skills

Be self-motivated, dependable, and punctual

Must be proficient in MS Excel, Word, with the ability to learn other accounting and information systems

Able to pass a pre-employment drug screen & background check

Construction Admin experience (Preferred)

Certified notary designation is a plus

Perks & benefits:

Employee Gear & Swag

Paid Holidays & Floater

Paid Sick Days and Vacation

Health Benefits (Medical, Dental, Vision, Life)

401K Match after 2 months

Small Company Culture