Administrative Assistant - Aston Carter : Job Details

Administrative Assistant

This entry-level position provides support to the Project Management team and their customers. The role involves managing, organizing, and entering information across multiple platforms, with a focus on Excel and OV systems, while working across multiple accounts simultaneously. The Administrative Assistant will collaborate with Project Managers and production teams to ensure tasks are managed and delivered on time. This is primarily an internal-facing role, and correspondence with customers will vary based on the account.

Responsibilities

• Track billing summaries and kitted ship lists.
• Create item codes and Finished Goods subs.
• Place Finished Goods orders and follow up with tracking.
• Discard orders.
• Follow up on backorders and inactive status of item codes.
• Assist with pallet labels for customers.
• Conduct 'leg work' for workers to track items down for Project Managers.
• Perform kit checks when needed.
• Double-check packing lists.
• Pack samples and ship them.

Essential Skills

• Proficiency in administrative support and Microsoft Excel.
• Experience with V-Lookups and mathematical functions.
• Ability to handle a fast-paced environment.
• Consistently meet deadlines.
• Competency in data entry and Microsoft Office, including Outlook.
• Strong organizational skills.

Additional Skills & Qualifications

• 3+ years of administrative experience.
• Billing or accounting clerk experience is advantageous.

Work Environment

The work schedule is Monday through Friday, either from 8:00 am to 5:00 pm or from 9:00 am to 6:00 pm.

Job Type & Location

This is a contract to hire position based out of Mesquite, Texas.

Pay and Benefits

The pay range for this position is $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mesquite, TX.

Application Deadline

This position is anticipated to close on Aug 28, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.