Administrative Assistant - USA Jobs : Job Details

We are looking for a detail-oriented Administrative Assistant to deliver exceptional support to our team in Manhasset, New York. This long-term contract position offers the opportunity to contribute to the smooth operation of the office by managing a variety of administrative tasks and ensuring efficiency in day-to-day processes. The ideal candidate will bring strong organizational skills, adaptability, and a proactive approach to their work.

Responsibilities:

• Maintain a clean, organized, and efficient office environment, ensuring supplies and equipment are fully stocked and functional.
• Oversee scheduling by coordinating appointments, meetings, and travel arrangements while proactively addressing potential conflicts.
• Serve as the main point of contact for communications, including responding to inquiries and distributing relevant information.
• Input and update accurate data in company databases while preparing reports, presentations, and other documentation.
• Assist in preparing and organizing materials for meetings, including taking minutes and sharing summaries with attendees.
• Collaborate with team members to support various administrative functions and office operations.
• Handle facility-related tasks, ensuring the office environment meets operational needs.
• Actively contribute to improving processes and procedures for greater efficiency.

Requirements:

• Proven experience in an administrative support role, showcasing strong organizational and multitasking abilities.
• Proficiency in using office software, including word processing, spreadsheets, and presentation tools.
• Excellent communication skills, both written and verbal, with the ability to interact professionally at all levels.
• Strong attention to detail and accuracy in managing data and documentation.
• Ability to anticipate needs, resolve scheduling conflicts, and adapt to changing priorities.
• Experience in preparing materials and taking minutes during meetings.
• Self-motivated with a proactive approach to problem-solving and improving workflows.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.