Administrative Assistant - Celerity Staffing Solutions : Job Details

???? Shawano, WI

???? Schedule: MondayFriday, 8:00 AM4:30 PM (occasional Saturdays for appointments)

???? Pay: $18.00$20.00/hour

We are seeking a high-energy, compassionate, and detail-oriented Administrative Office / Sales Coordinator to support both office operations and sales initiatives. This dual-role position requires strong communication skills, organizational excellence, and the ability to work independently in a fast-paced environment.

• Manage incoming calls, emails, and correspondence
• Maintain organized digital and physical filing systems
• Schedule meetings and client appointments
• Prepare reports and perform data entry
• Order office supplies and manage inventory
• Run errands and maintain a clean office and building site
• Process payments and manage invoicing
• Follow company policies, rules, and regulations
• Coordinate with other facilities and government offices professionally

• Respond to customer inquiries and provide product/service information
• Follow up with clients and prepare detailed quotes
• Collaborate with clients to finalize inscriptions, layouts, and approvals
• Coordinate with engravers and installers for timely delivery
• Review and proof design drafts for accuracy
• Promote services and close sales with empathy and professionalism

• Previous experience in administrative, customer service, or sales roles
• Strong communication and interpersonal skills
• Ability to handle sensitive situations with compassion and discretion
• Excellent attention to detail and organizational skills
• Proficiency in Microsoft Word and Excel
• Basic math and measuring skills
• Ability to multitask and troubleshoot independently
• Must be reliable and flexible
• Background in art, design, or countertop/stone industry is a plus
• Must pass a background check

• Family-oriented, respectful, and compassionate
• High energy and self-motivated
• Able to read people and respond with empathy
• Comfortable in a fast-paced and occasionally stressful environment
• Do-it-all mindset with a proactive approach to problem-solving