Administrative Assistant - Suna Solutions : Job Details

Job Title: Administrative Assistant

Pay Rate: $45–$48/hr (W2)

Contract Duration: 3 Months

Location: Morristown, NJ (Hybrid: 3 days in-office, 2 remote)

Join a fast-paced, global R&D environment supporting executive-level leadership at the forefront of pharmaceutical innovation.

About the Role

We are seeking a highly motivated Administrative Assistant to support the VP, Head of Program Management, and various R&D groups, including international teams. This role requires a proactive, tech-savvy individual with exceptional organization, discretion, and multitasking abilities. You'll be a key player in managing logistics, calendar operations, and confidential documentation for a global, innovation-driven organization.

Key Responsibilities

• Manage complex calendars using Microsoft Outlook for multiple leaders, including remote and international stakeholders.
• Schedule and coordinate high-level meetings, video conferences, and events—including logistics, catering, and room setup.
• Handle confidential information with professionalism and discretion.
• Support procurement processes: vendor onboarding, contract routing, and PO management.
• Draft, format, and edit internal documents, reports, and presentations.
• Book travel and process expenses in alignment with company policy.
• Serve as liaison and backup support for other assistants, including international teams in Europe.
• Lead and support special projects as needed—working independently under tight deadlines.

What We're Looking For

• 3+ years of administrative experience in pharmaceuticals, biotech, or technical environments strongly preferred.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with procurement and expense systems.
• Excellent interpersonal and communication skills—English fluency required, Italian a plus.
• Strong initiative, professionalism, and ability to prioritize tasks autonomously.
• Bachelor's degree preferred but not required.

Work Schedule

• Hybrid: 3 days onsite in Morristown HQ (typically Tuesday to Thursday), 2 days remote (Monday & Friday)
• Standard hours: 8:00 AM – 5:00 PM EST

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.

REQUESTING AN ACCOMODATION

Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.

If you would like to be considered for employment opportunities with Suna Solutions and have accommodation needs for a disability or religious observance, please call us at 1 (888) ###-####, send us an email or speak with your recruiter.

PAY TRANSPARENCY POLICY STATEMENT

Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington as set forth below.