Administrative Assistant - Summit One Vanderbilt : Job Details

About Us

SUMMIT One Vanderbilt spans three floors of immersive, multisensory experiences in the heart of Midtown Manhattan with 360° views of NYC reflected from every direction. As the flagship SUMMIT location, it has become New York City's premier observation deck and one of the top attractions in the United States.

The Administrative Assistant at SUMMIT will provide high-level administrative and organizational support to the General Manager and Managing Director. A successful candidate will have an abundance of self-initiative, a drive for excellence, and the ability to problem solve a wide range of issues. In this role you will need to work well in a team environment, be able to represent the General Manager and Managing Director with professional courtesy and acumen and deliver flawless work output.

Please note, this is a fully in-office position. Please do not apply if this does not work for your schedule or location.

Key Responsibilities

• Provide high-level administrative support for the General Manager and Managing Director
• Manage, file, and respond to routine and confidential correspondence
• Coordinate communication and scheduling between department heads; organize department head meetings
• Maintain complex global calendars and manage heavy scheduling needs
• Rapidly record verbal dictation; prepare and distribute meeting minutes and agendas
• Plan and coordinate internal and external meetings, conferences, and events
• Oversee office management, including organization, supplies, and building access
• Meet with potential clients on behalf of leadership and conduct in-depth tours
• Process and track expenses, vendor invoices, and reports
• Support project work including research, presentation preparation, and special assignments
• Manage SharePoint files and act as group librarian
• Coordinate travel arrangements and itineraries
• Develop, document, and streamline departmental processes
• Build strong relationships with clients and business contacts
• Manage and track special projects for department heads, ensuring deadlines are met

Education and Experience

• Bachelor's degree or equivalent experience
• 2-4 years of administrative experience, preferably within an executive department or fast- paced business environment

Knowledge, Skills, and Abilities

• Must be proficient in Microsoft Excel and various video conferencing technologies
• Thorough knowledge of grammar, punctuation, and spelling
• Must have a strong attention to detail
• Willingness to participate in special projects and quickly get up to speed; strong comprehension skills are necessary
• Willing to work late on occasion when necessary

Communication Skills

• Must demonstrate strong verbal and written communication skills
• Superb teamwork and interpersonal skills with the ability to build strong working relationships
• Advanced organizational skills, with the ability to multi-task and prioritize in a fast-paced business environment
• Ability to coordinate multiple workflows and simultaneous deliverables

Why Join Us?

• Be part of one of NYC's most iconic attractions
• Work in a collaborative, values-driven culture
• Opportunities for growth within a leading entertainment and tourism company
• 401(k) with competitive match
• Summer Fridays (Early release, closure in August)
• Comprehensive health, dental, and vision insurance

One Vanderbilt is proud to be an equal opportunity employer. Our commitment to diversity and inclusion is reflected in who we are, what we do, and the experiences we deliver. We sincerely value diversity with regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and all the other characteristics that make us unique.

$70,000 - $80,000