Administrative Assistant - Aston Carter : Job Details

Are you a detail-driven professional who thrives in fast-paced environments? Do you love being the go-to person who keeps everything running smoothly? Our client is looking for a stellar Administrative Assistant to support their executive teamand they need someone like you!

• Calendar Management: Coordinate meetings, appointments, and travel for top-level execs.
• Meeting Support: Prep agendas, take notes, and follow up on action items.
• Travel Coordination: Handle itineraries, bookings, and expense reports.
• Communication Hub: Be the point of contact for internal teams and external partners.
• Marketing Assistance: Help with email campaigns, social media, and promotional materials.
• CRM & Client Support: Keep records updated and assist with client research.
• Event Planning: Organize internal events, tradeshows, and client engagements.

• 2+ years supporting C-suite or senior leadership.
• Strong communication skillswritten and verbal.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent time management and organizational skills.
• Professionalism, discretion, and a proactive mindset.

• Experience in marketing, communications, or sales support.
• Familiarity with CRM systems and digital marketing tools.

Professional office setting with a collaborative team and modern tech tools. You'll be trusted with sensitive information and play a key role in keeping operations smooth and efficient.

Pay and Benefits: $60000.00 - $70000.00/yr.

• Medical, Dental, Vision and supplemental coverage from AFLAC
• 401(k) with a company match and no vesting period
• 100% company funded life insurance
• Vacation and sick time
• Generous holiday schedule
• Flexible office work hours
• Generous employee referral program

Workplace Type: This is a fully onsite position in Farmingdale, NY.

Application Deadline: This position is anticipated to close on Aug 26, 2025.