Administrative Assistant - The HR SOURCE : Job Details

Are you an experienced administrative professional with a knack for timekeeping, scheduling, and payroll systems? We're hiring immediately for a Principal Time Management Coordinator to support a high-volume maintenance and facilities team in Newark, New Jersey.

Key Responsibilities

• Manage timekeeping records and perform data entry and corrections in PeopleSoft.
• Generate and maintain employee schedules, static group updates, and work orders using Maximo.
• Create reports for time, labor, overtime, and comp time tracking.
• Track leave accruals (vacation, personal, sick), process sick bank conversions, and maintain compliance with union guidelines.
• Submit temporary staff leave enrollments and handle petty cash vouchers.
• Track reimbursements for safety equipment purchases (e.g., shoes, eye wear).
• Process invoices using SAP and VIM systems.
• Provide cross-coverage for clerical staff and general administrative support across departments.

Requirements

• Minimum 2 years of full-time administrative experience with a strong background in timekeeping and payroll.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook).
• Strong multitasking and organizational skills, with sharp attention to detail.
• Ability to work independently in a fast-paced, deadline-driven environment.
• Excellent communication and interpersonal skills.

Preferred Qualifications

• Experience with PeopleSoft, SAP, and/or Maximo.
• Familiarity with unionized workforce operations and associated payroll/timekeeping policies.
• Background supporting a maintenance, facilities, or operations environment.

Additional Info

• Must be able to pass a fingerprint-based criminal background check in accordance with federal security requirements.
• Must meet administrative testing standards if applicable.