Administrative Assistant - State of Montana : Job Details

Greet visitors, answer inquiries, and direct visitors to the appropriate person according to their needs. Answer telephones and give information to callers, record messages, and transfer calls to appropriate individuals. Handle incoming and outgoing mail, emails, and faxes. Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. Prepare responses to correspondence containing routine inquiries. Maintain and enter information into databases. Proofread documents, records, or other files to ensure accuracy. Monitor and maintain office supplies and equipment. Schedules and confirm appointments, events, travel, or meetings for clients, customers, or supervisors. Provide services to staff or customers, such as order placement, account information, or invoice ...Administrative Assistant, Administrative, Assistant