Administrative Assistant - Gables : Job Details

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We are seeking a highly organized and motivated Administrative Assistant to provide comprehensive support for our multi-family property operations. This role plays a vital role in ensuring the smooth day-to-day functioning of our properties, supporting both on-site staff and property owners.

Resident Relations:

• Answer phones and emails, responding to resident inquiries and concerns in a professional and courteous manner.
• Process move-in/move-out procedures, including lease agreements, applications, and security deposits.
• Prepare rent notices and manage rent collection procedures.
• Coordinate communication between residents and on-site staff for maintenance requests and other needs.

Property Management Support:

• Maintain accurate and up-to-date resident and owner records in a property management software system.
• Generate reports on occupancy rates, rent collection, and other key metrics.
• Assist with the preparation of budgets and financial reports for property owners.
• Coordinate with vendors and service providers for property maintenance and upkeep.

Administrative Tasks:

• Manage the property calendar, scheduling meetings and appointments for property staff and owners.
• Prepare professional documents, presentations, and correspondence.
• Manage incoming mail and distribute it to appropriate personnel.
• Maintain an organized and efficient office environment.

Additional Responsibilities:

• Stay up-to-date on relevant fair housing laws and regulations.
• Maintain a positive and professional demeanor, fostering a welcoming atmosphere for residents and owners.
• Perform other duties as assigned by the General Manager.

• Minimum 1-2 years of experience in a property management or administrative role.
• Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to prioritize tasks, work independently, and meet deadlines.
• Detail-oriented and meticulous with a keen eye for accuracy.
• Positive and professional attitude with a commitment to providing exceptional customer service.
• Experience with property management software a plus.
• Familiarity with fair housing laws and regulations preferred.

An Equal Opportunity Employer - M/F/D/V.

If you're passionate about exceeding goals and providing exceptional customer service experiences, come join Gables in our mission of Taking Care!

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