Administrative Assistant - Aston Carter : Job Details

We are seeking a highly organized and proactive Administrative Assistant with a minimum of four years of professional office support experience to join our team. The ideal candidate will be detail-oriented, resourceful, and capable of managing multiple tasks in a fast-paced environment. This role is critical to ensuring smooth day-to-day operations and supporting various departments with administrative tasks.

Key responsibilities include:

• Providing comprehensive administrative support to managers and teams.
• Managing calendars, scheduling meetings, and coordinating travel arrangements.
• Preparing and editing correspondence, reports, presentations, and other documents.
• Maintaining filing systems, both electronic and physical.
• Handling incoming calls, emails, and other communications professionally.
• Assisting in organizing company events, meetings, and training sessions.
• Ordering office supplies and managing inventory.
• Supporting onboarding of new employees and maintaining confidential records.
• Performing data entry and maintaining databases with accuracy.
• Liaise with internal departments and external vendors as needed.

Qualifications include:

• Minimum of four years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to work independently and as part of a team.
• High level of discretion and professionalism.
• Experience with office equipment and administrative procedures.

Pay and benefits:

The pay range for this position is $23.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace type:

This is a hybrid position in Madison, WI.

Application deadline:

This position is anticipated to close on Aug 22, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific, and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.