Administrative Assistant - Confidential : Job Details

Job Title: Administrative/Executive Assistant

Company: Confidential

Location: East Providence, RI

Job Type: Full-time (Seasonal), Part-time (Off-season)

Salary: $40,000 - $45,000 per year, depending on experience

Our client is a tax preparation company dedicated to providing accurate and reliable financial services. They pride themselves on building lasting relationships with their clients and fostering a supportive and growth-oriented work environment for their team.

Job Description:

Our client is seeking a detail-oriented, organized, and proactive Administrative/Executive Assistant to support our day-to-day operations. This is a unique opportunity for someone who is not only an administrative professional but is also eager to learn and grow into a tax preparation role. The ideal candidate will be a key part of the team, ensuring smooth office functionality while also being trained on the fundamentals of accounting and tax preparation.

Responsibilities:

Administrative Support (Primary Role):

• Manage and organize office files, documents, and client records, both physical and digital.
• Schedule and coordinate appointments and meetings with clients.
• Handle incoming calls, emails, and correspondence in a professional and timely manner.
• Maintain and order office supplies.
• Assist with billing, invoicing, and payment processing.
• Prepare and edit correspondence, reports, and presentations.
• Act as the primary point of contact for clients, ensuring a positive and professional experience.

Operational Support:

• Assist in the preparation and organization of tax season materials.
• Help with data entry and maintain accurate client databases.
• Support the executive team with various tasks as needed.
• Training and Development:
• Participate in training sessions to learn the basics of tax preparation and accounting principles.
• Receive hands-on guidance to prepare for a future role as a Tax Preparer/Accountant.
• Be open to learning new software and tools used in the tax industry.

Schedule and Hours:

• Tax Season (January - June):
• Full-time, 35-40 hours per week.
• Hours: 8:00 AM - 4:00 PM (In-office).
• Off-Season (July - December):
• Part-time, 20-25 hours per week.
• Flexible schedule (Hybrid: combination of in-office and remote work).

Qualifications:

• Proven experience as an administrative assistant, executive assistant, or in a similar role is preferred.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• High level of integrity and ability to handle confidential information with discretion.
• A positive attitude, strong work ethic, and a willingness to learn.
• Experience in the tax or financial industry is a plus but not required.
• Must be a self-starter and able to work independently as well as part of a team.