Administrative Assistant - StateJobsNY : Job Details

The Administrative Assistant will join the ILS Research Unit and report to the Director of Research. Responsibilities will include assisting in research activities related to the Office of Indigent Legal Services' overall responsibility to make efforts to improve the quality of mandated representation under County Law Article 18-B.

Essential functions of this position include:

• Maintain annual data reporting contact lists for information and emails regarding the various ILS reports (i.e., the ILS-195, Performance Measures Progress Report, Annual Financial Report, and Parent Representation Report).
• Update annual report forms including current reporting period, submission due dates, and other necessary edits to the documents.
• Generate unique links for each annual report and transmit those links to each public defense provider.
• Editing, proofreading, and formatting reports and other documents for final publication.
• Utilize software applications such as Word, Excel, PowerPoint in the performance of duties.
• Work with the Data Outreach Officer to maintain correspondence with providers and their data entry staff, onboard new county data officers regarding ILS reporting requirements.
• Edit county-based data officer and other training videos for upload to the ILS Website and/or YouTube.
• Assist in organizing and maintaining documents, links, files, etc. and identify information to be included in the Research Section of the ILS Website.
• Assist in the coordination of county-based data officer trainings, meetings and other events, and the formatting and dissemination of a quarterly data officer newsletter.
• Keep track of new public defense data articles and publications; use NYS Library card to download PDFs of relevant research to assure ILS-staff access.
• Assist in scheduling Research Unit appointments and events.
• Provide direct administrative support to the ILS Senior Research Associates as needed.
• Assist the Director of Research with project management, maintaining timelines, and meeting various project deadlines.

The mission of Indigent Legal Services (ILS) is to improve the representation provided to people facing criminal charges or family litigation who cannot afford counsel. Our agency's work is transforming criminal defense and parental representation, while helping people in crisis achieve greater justice in criminal cases and maintain family integrity. Join us to help shape policy and practice statewide and to have a profound impact on justice statewide. Become part of a team of dedicated professionals who share your commitment to a more fair and just society.

ILS is committed to creating and maintaining an inclusive, diverse, and equitable workplace. These values not only guide our work; we believe they are essential to fulfilling our mission to improve mandated representation in New York State. ILS staff share responsibility for creating a more inclusive workplace. Diverse voices and perspectives only strengthen our ability to create transformational change. Candidates from diverse backgrounds are encouraged to apply.

We offer a comprehensive New York State benefits package, including:

• Medical, Prescription, Dental and Vision Care Benefits
• Life Insurance
• Paid Personal Leave, Vacation, Sick Leave, and Holidays
• Paid Family Leave
• Health Care Spending Account
• Dependent Care Advantage Account
• Membership in the New York State and Local Employees' Retirement System
• Voluntary Defined Contribution Plan
• Deferred Compensation Plan

ILS employees are eligible to apply to telecommute part-time and/or adjust work hours in accordance with ILS's policies, subject to supervisor approval.

The Capital Region is a great place to live with a low cost-of living in neighborhoods ranging from urban to rural within a short commute. Whether you are an outdoor enthusiast or an arts aficionado, there is something for everyone. From the beautiful mountains that surround the city to the historic churches and museums and pre-Revolutionary War architecture. With a 300-year history, there's much to enjoy and explore.

Employees may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). For more information on PSLF, please visit www.studentaid.gov/publicservice.

The State of New York is committed to assuring equal opportunity for persons with disabilities. Requests for reasonable accommodations should be submitted to the Designee for Reasonable Accommodations (DRA) and Americans with Disabilities Act Coordinator at [email protected].