Administrative Assistant - Russell Tobin : Job Details

📌 Job Opening: Administrative & Office Support Specialist

📍 Location: Chicago, IL

💵 Pay Rate: $23/hour (W2)

🕒 Schedule: Full-Time | Monday–Friday

💼 Industry: Finance.

ABOUT THE ROLE

We are seeking a proactive and detail-oriented Administrative & Office Support Specialist to join our team in Chicago, IL. This full-time role offers the opportunity to contribute to a dynamic office environment while supporting financial documentation, scheduling, and customer engagement. If you're bilingual in English and Spanish, organized, and comfortable working with QuickBooks and Excel, we'd love to connect with you.

KEY RESPONSIBILITIES

• Process payroll and manage financial data using QuickBooks
• Reconcile accounts and generate reports (balance sheets, P&L statements, etc.)
• Answer high volumes of phone calls and provide professional customer service
• Maintain internal documentation, scheduling, and supply tracking
• Coordinate communication with vendors and assist with general clerical support
• Use software tools like Microsoft Excel and CDK to keep records accurate and up-to-date

QUALIFICATIONS

• Bachelor's degree
• 1–2 years of administrative or office support experience
• Proficiency in Microsoft Excel and QuickBooks
• Familiarity with CDK software is a plus
• Strong organizational skills and a positive, solutions-focused attitude

WHAT WE OFFER

• Medical, dental, and vision coverage

• Supplemental insurance (accident, critical illness, hospital indemnity)

• 401(k) retirement savings plan

• Life and disability insurance

• Employee Assistance Program (EAP)

• Legal support, auto & home insurance, pet insurance

• Discounts with preferred vendors