Administrative Assistant - City Personnel : Job Details

Are you a highly organized, proactive multitasker who thrives in a dynamic office environment? We are seeking a dedicated Administrative Assistant to support executive leadership and ensure the seamless operation of daily activities. This is a pivotal role for someone with strong communication skills and a knack for maintaining operational efficiency.

If you are a professional Administrative Assistant in search of your next career opportunity, we highly encourage you to apply!

Company Highlights:

• Competitive annual salary between $55,000 and $65,000
• Dynamic, fast-paced environment with strong team culture
• Opportunity to interact across departments and directly support leadership
• Accessible location with onsite parking

Responsibilities of the Administrative Assistant:

• Maintain and coordinate executive calendars, schedule meetings, and arrange travel plans
• Draft and manage professional correspondence, follow-ups, meeting minutes, and agendas
• Prepare and organize reports, presentations, and documents for internal and external use
• Act as the front-line representative for guests, calls, and visitors to the office
• Order and manage office supplies and equipment inventory
• Coordinate company-wide meetings, staff events, and off-site functions
• Oversee incoming and outgoing mail, courier services, and postage accounts
• Ensure the cleanliness and organization of communal office spaces
• Handle local errands such as check pickups, material deliveries, and mail drops
• Assist with team logistics and ad hoc administrative tasks
• Support expense tracking, receipt coding, and reimbursement processing
• Assist with light project coordination, internal research, and cross-team support

Qualifications of the Administrative Assistant:

• An associate's or bachelor's degree is preferred
• At least 5 years of experience in an administrative or executive support role
• Background in professional services, construction, or engineering environments is a plus
• Proficiency in Microsoft Office Suite, Google Workspace, Adobe Acrobat, DocuSign, and scheduling platforms
• Reliable transportation is required for local errands
• Strong communication, organizational, and multitasking abilities
• Professional demeanor and ability to handle confidential information with discretion

Submit your resume today for immediate consideration!

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Please Note: City Personnel offers extended interview hours from 7 am-7 pm ** upon request

City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For nearly 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities. Whether you're seeking temporary, temporary-to-permanent, or permanent positions, we're here to help. Contact us today at (401) ###-#### to find your perfect job match!

City Personnel is an Equal Opportunity Employer. We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at [email protected].