Administrative Assistant - Nomura Holdings : Job Details

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Corporate Title: Administrative AssistantDepartment: Nomura Greentech, Investment BankingThe pay range for this position at commencement of employment is expected to be between $90K-$120K/ year*

Nomura is a global financial services group with an integrated network spanning over 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Retail, Wholesale (Global Markets and Investment Banking), and Investment Management. Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com .

Department Overview:

Nomura Greentech is a coverage team within Nomura's Global Investment Banking Division which provides M&A advisory, capital markets, financing, and solutions services for sustainable technology and infrastructure clients globally. The team focuses exclusively on clients which are using technology to accelerate the transformation of core infrastructure systems – energy, transportation, food, water and waste – to be lower carbon, more efficient and digitally networked.

Role Description:

• Administrative support for a team of bankers including one MD, Officers and junior bankers
• Schedule and maintain a detailed calendar of daily meetings for Managing Director and Officers' This includes using sound judgment about the priority of meetings, obtaining needed information/agenda/background for each meeting, and ensuring the smooth flow of time in the bankers' daily schedule
• Travel arrangements: coordination of flights, tickets, FX, accommodation, and ground transportation
• Expense processing in accordance with Nomura's policy
• Project administration: correspondence with client parties, creating and maintaining working group lists, project filing and archiving
• Respond tactfully and thoughtfully to clients
• Work collaboratively in a team environment, continually addressing ongoing and new issues and effectively prioritizing the bankers' time
• Arrange conference calls, video conferences and initiate calls as needed
• Manage client contacts for Managing Directors and Officers
• Effectively communicate across all levels/functions both internally and externally
• Telephone duties including taking of comprehensive messages and screening calls where appropriate
• Entering data into SalesForce on bankers' behalf
• Providing absence coverage to other team members as required
• Assisting in on-boarding of new team members
• Office management support around ordering supplies, funnelling tech issues and coordinating with IT.

Skills:

• 5 years min administrative assistant experience supporting senior level executives
• Strong organizational and prioritization skills
• Excellent communication skills; both verbal and written
• Ability to multi-task effectively and to work on own initiative with minimum supervision
• Ability to use own judgement and be proactive
• Ability to manage time in office effectively
• Effective team player with well-developed interpersonal skills
• Enthusiastic, with the ability to be assertive
• Good awareness of confidentiality
• Organized and detail-oriented
• Flexibility to be productive and comfortable in a number of different situations and environments
• Bachelor's degree or equivalent work experience
• Strong MS Office

*base pay offered may vary depending on multiple individualized factors, including market location, corporate and functional title and duties, job-related knowledge and advanced degrees, skills, and experience. The total compensation package for this position may also include other elements, including a sign-on bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors”.

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