Administrative Assistant - New York State Unified Court System : Job Details

The DCAJ's Office (ONYC) is seeking a highly organized, detail-oriented Assistant Court Analyst to provide comprehensive administrative support under the direction of the Chief of Staff. This position offers an exciting opportunity to contribute to the efficient operations of the DCAJ Office by managing a variety of tasks that ensure smooth communication and coordination across departments and with external parties.

Key Responsibilities

• Assist with general office duties including answering and screening calls from the public, interacting with all levels of UCS administration, and maintaining office operations.
• Utilize Microsoft Excel to log, track, and update Alternative Work Schedule and Discretionary Leave requests.
• Post requests to CNG (Central Notification Group) and distribute accordingly.
• Update and maintain records for the 24/7 Family and Civil Hotline phone numbers, including maintaining Excel spreadsheets for tracking.
• Enter, hyperlink, and organize documents in the DCAJ Daily Mail Log, ensuring all materials are easily accessible and up-to-date.
• Act as office purchasing agent, ensuring necessary supplies are ordered and stocked.
• Update and modify the office calendar, ensuring appointments, deadlines, and events are properly scheduled.
• Create and distribute interview panel letters to panel members.
• Perform additional administrative tasks as directed by the Chief of Staff to support office operations.

Qualifications: One year in the Junior Court Analyst title; or Bachelor`s degree from an accredited college or university; or High School diploma or the equivalent and four (4) years of relevant experience; or An equivalent combination of education and experience.

LOCATION: Albany, NY

To Apply: Please submit a resume and cover letter to: [email protected].