Administrative Assistant - Workpath, LLC : Job Details

Global Markets Administrative AssistantGlobal Markets is seeking a seasoned administrative assistant to provide diverse and confidential administrative support to a senior executive.Responsibilities: Report directly to a senior-level executive of the organization Liaise and coordinate communications and meetings with internal and external stakeholders including C-suite executives e.g. CEOs, CFOs, CROs, government officials etc. Proactively manage the calendar of senior executive, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner. Answer executive phone lines, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgment Provide confidential administrative services and handle personal business matters to optimize the executives' time Manage several different objectives, projects and/or activities simultaneously Use the online travel system to schedule travel arrangements (both domestic and international) Maintain client contact list and schedule routine follow-ups with senior executive clients Prepare briefing memos for meetings including interfacing with stakeholders across the enterprise to receive information Manage workflow reporting across various projects and prepare dashboard reporting for senior executive Must sit in New York and follow the Global Markets Workplace Excellence guidelines of 2 work from home days per monthQualifications Necessary: Min 5 Years' administrative experience with a financial institution supporting executive level management Exceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management to gather and convey relevant information Polished and professional in phone and email communications Excellent time management, organization, and multi-tasking skills Exceptional analytical, problem-solving and organizational skills Advanced computing knowledge: Outlook, Word, Power point, OneNote and Excel Team player with exemplary work ethic that thrives in a fast-paced environment Ability to interact with senior management under highly demanding conditions Strong attention to detail, ability to work effectively under pressure and time constraints Ability to work between 8am 6pm and on-call during outside business hours