Administrative Assistant - The DiMarco Group : Job Details

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Description

Primary Purpose:

The Administrative Assistant is responsible for providing organizational support to functional departments within the DiMarco Group of Companies.

Duties and Responsibilities:

* Assist with preparing correspondence and reports as requested.

* Maintain filing system and retrieve information from files when needed. Prepares files to be logged into the file inventory system.

* Responsible for the upkeep and general cleaning of the common area, kitchen, and conference rooms.

* Will provide the main reception area and Executive conference room with snacks.

* Keep copiers / printers fully stocked with paper on a daily basis.

* Assist in inputting company contacts, photos, calendar items, etc.

* Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.

* Works independently and within a team on special and ongoing projects.

* Will be responsible for booking necessary travel arrangements for company-wide trainings.

* Responsible for sorting company mail on a daily basis and ensure timely distribution / pick-up from various departments.

* Maintain supplies and stationary inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

* Will be in charge of planning & execution of special events as requested by Owners and members of Senior Management.

* Will maintain concessions, food service, and the vending machines. Responsible for ordering of fresh fruit and vegetable trays on a weekly basis for DiMarco and ADMAR.

* Provide coverage for the Reception desk as scheduled.

* Process, manage and track charitable contributions and sponsorships.

* Will complete special projects within organization, as assigned by supervisor

* Perform other duties as assigned.

Education:

* Associate's Degree and three to five years of experience in an administrative support role.

* Role with analysis and administrative functions highly desired.

Skills / Experience:

* Must possess strong decision-making and judgment skills.

* Must be able to demonstrate a high level of professionalism and develop strong relationships within a team environment.

* Excellent organizational skills.

* Strong customer service skills.

* Strong written and verbal communication skills, as well as proficiency with Microsoft Office, spreadsheets, databases and word processing tools.

* Must be able to prioritize multiple tasks efficiently.

Salary Description

$20.00 - $22.00 per hour