Administrative Assistant - Lancesoft : Job Details

Responsibilities: The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and must be able to work independently with little or no supervision. This person must be well organized, flexible and enjoy the administrative challenges of working in an executive suite environment. Responsibilities will include:

• Provide senior level administrative and operational support within a large, diverse team including one or more senior executives;
• Manage day to day calendar (s) for senior stakeholders while anticipating scheduling conflicts and concisely proposing alternative solutions
• Develop a strong understanding of senior managers key stakeholders, and priorities to enable proactive response and ability to anticipate requirements;
• Organize meetings, book conference rooms and telepresence rooms for complex cross-time zones meetings; liaise with IT services, if needed;
• Arrange domestic and international travels, including booking of hotels, flights, taxis etc...
• Process expense reports in a timely manner;
• Establish effective relationships with internal/external stakeholders;
• Provide administrative support for any ad-hoc projects, including off sites, on-sites, social events etc....;

Minimum Required Qualifications

• Bachelor degree
• Organizational skills and attention to detail
• Ability to multi-task and remain calm under pressure. Be able to deal with last minute changes to schedules efficiently and effectively
• Ability to maintain confidentiality on all aspects of workload
• Positive attitude, strong interpersonal skills and ability to work across different areas of the business, as well as, with senior management,
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Outlook, MS Excel and PowerPoint)

Client Registrations Required: Not Applicable